Internal Bookkeeping Specialist

Internal Bookkeeping Specialist

Department: Firm Administration

Employment Type: Full Time

Location: Flushing, NY (Headquarters)

Reporting To: Finance Manager

Compensation: $18.50 - $25.00 / hour

Wei, Wei & Co., LLP (WWC) is a dynamic, growth‑oriented CPA firm serving clients across the U.S. and internationally. We are seeking a seasoned Internal Bookkeeping & Billing Specialist to join our internal finance team. This is not an entry‑level role—ideal candidates will bring hands‑on, lived experience in managing bookkeeping, billing, and financial reporting within a professional services environment. If you are a detail‑driven, proactive professional with a passion for accuracy and efficiency, we’d love to hear from you.

Duties & Responsibilities (include, but are not limited to):

• Bookkeeping & Reconciliation: Maintain accurate books, reconcile accounts (bank, credit card, GL), and ensure proper allocation of all transactions.
• Billing & Invoicing: Prepare timely client invoices, monitor outstanding balances, and proactively resolve discrepancies.
• Financial Reporting: Assist in monthly/quarterly reporting, and support audits with well‑organized documentation.
• Expense Management: Track expenses, monitor budget adherence, and provide insights on cost control.
• Collaboration: Partner across teams to ensure accurate billing inputs and maintain open communication with clients when needed.

• Experience
  
  Required:
  
  Minimum 2–5 years in bookkeeping and billing (CPA firm, law firm, or professional services experience preferred).
• Proficiency in accounting systems (Quick Books or similar) and Excel/MS Office Suite.
• Strong attention to detail and accuracy; ability to manage multiple priorities.
• Professional integrity, discretion with financial information, and excellent communication skills.

This role is a great fit if you thrive in a fast‑paced professional services environment, take ownership of your work, and enjoy being a key contributor to the financial stability of the firm.