Accounts Payable Specialist

The Douglaston Companies is looking for an AP Specialist/Staff Accountant to perform daily corporate accounting responsibilities.

• Oversee the company’s Accounts Payable mail and email inboxes and ensure all invoices are processed and paid; responsibilities include scanning, coding, and entering invoices, processing weekly check runs, reviewing invoices against service contracts to ensure accuracy, obtaining all necessary internal approvals on invoices, and facilitating payments to vendors via the company’s bank platform
• Prepare billing analysis and intercompany allocation of all services and invoices
• Reconciliation, allocation, and payment of all accounts payable, including Amazon and credit card charges; communicate with vendors as necessary
• Perform all monthly closing functions including review and analysis of trial balance, posting journal entries, reconciliations of bank accounts, A/R and A/P ledgers
• Responsible for cash management, ensuring sufficient funding, and maintaining cash balances
• Manage monthly reconciliation of intercompany activity including reimbursements, operating expenses, and payroll
• Prepare and process payroll funding; post related journal entries
• Must understand corporate benefits (Medical/HSA/FSA/WC/PFL) and assist HR & PR teams with true‑ups, and properly recording, forfeitures and discrepancies
• Prepare 1099 forms, 941 reconciliations and workers compensation true‑up
• Assist in year‑end budget and audit/tax preparation process; liaise with external accountants; prepare supporting schedules as required
• Assist with any additional financial functions as required

• Bachelor’s degree in accounting
• 3+ years of accounting experience preferred
• Advanced computer skills – Yardi, MS Word, Outlook, Excel (Excel Certified preferred)
• Must possess a strong sense of accountability, excellent time management skills, and ability to track workflow and meet deadlines
• Must possess strong analytical skills, be highly organized with meticulous attention to detail, and capable of multi‑tasking in a fast‑paced environment with shifting priorities
• Must communicate effectively, both verbal and written, and be able to work independently and as part of a team

Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique “owner‑builder‑manager” advantage. The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees.

The Douglaston Companies are proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.