Staff Accountant

Our client, a construction and property management company in northern Westchester, is seeking a hardworking, detail-oriented Staff Accountant to join our Finance team. Reporting to the Controller (or Finance Manager), this role supports day-to-day accounting operations with a focus on accounts payable, job and service cost coding, reconciliations, and general ledger support. This is an opportunity to contribute to a growing operation and work closely with both office and field teams.

• Review, code, and enter vendor bills and invoices accurately and in a timely manner.
• Coordinate invoice approvals with operations and field leadership to ensure proper job/service allocation.
• Prepare and process payments by verifying transaction details, scheduling disbursements, and obtaining required authorizations.
• Communicate with vendors to resolve billing discrepancies, missing documentation, credits, returns, and other issues.

• Support consistent cost coding and documentation for job-related and service-related expenses.
• Monitor and reconcile company credit card activity, including discrepancies, refunds, and miscellaneous charges.
• Help maintain organized supporting documentation for audits, vendor requests, and internal reviews.

• Assist with weekly cash reporting and basic cash planning support.
• Post accounting transactions to appropriate ledgers and support month‑end close activities as assigned.
• Assist with quarterly and year‑end reporting preparation, including schedules and reconciliations.
• Maintain financial security by following internal controls and company policies.
• Maintain accurate historical records by filing and organizing accounting documents (digital and/or physical).
• Perform other accounting and administrative tasks as needed to support the Finance team.

• BA/BS degree in Accounting, Finance, or a related field preferred.
• Experience with accounting/ERP systems; proficiency in Excel, Outlook, and Word (industry‑specific systems experience is a plus).
• Highly organized, detail‑oriented self‑starter with the ability to work independently and collaboratively.
• Strong written and verbal communication skills; ability to work effectively with office and field personnel.
• Ability to manage multiple tasks simultaneously, follow through, and meet deadlines.
• High sense of urgency, reliability, and professionalism.

The compensation for this position ranges from $80,000.00 - $. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.