Staff Accountant

Job Description

Job Description

· The Accountant is responsible for overseeing general accounting functions and managing high-volume payroll processing for internal staff and placed employees of the staffing agency. This role ensures accurate financial reporting, payroll compliance, and adherence to federal, state, and local labor and tax regulations. The position requires strong attention to detail due to the complexity of multi-client billing and multi-state payroll operations.

• Maintain and reconcile general ledger accounts.
• Prepare monthly, quarterly, and annual financial reports.
• Perform bank and account reconciliations.
• Record journal entries and accruals.
• Assist with budgeting, forecasting, and financial analysis.
• Manage accounts payable and receivable, including client invoices.
• Monitor revenue recognition related to staffing placements.
• Support internal and external audits.
• Ensure compliance with company financial policies.

• Process high-volume weekly payroll for contract employees and internal staff.
• Review and verify timesheets submitted by field staff and clients.
• Calculate wages, overtime, tips, reimbursements, and deductions.
• Ensure compliance with federal, state, and local wage and hour laws.
• Manage multi-state payroll tax filings and remittances.
• Coordinate with HR and operations regarding onboarding, terminations, and pay rate changes.
• Maintain financial records and ensure confidentiality of data.
• Ensure compliance with labor laws applicable to staffing agencies.

• Strong computer skills such as typing, system, and software knowledge.
• Accurate data entry skills with great attention to detail.
• Excellent communication skills, both verbal and written, to communicate with employees, facilities & clinics regarding their issues and concerns.
• Good client service skills.
• Being an effective team player.
• Sound decision-making skills
• Ability to multitask in a stressful environment with specific deadlines.
• Ability to work independently in a time-sensitive environment.
• Confidentiality and respect for the privacy of employee records.
• Meticulous attention to detail.
• Ability to accurately follow instructions.

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 3 years of accounting experience.
• Experience processing payroll, preferably in a staffing or high-volume environment.
• Strong knowledge of payroll regulations and multi-state tax compliance.
• Proficiency in accounting and payroll software.
• Strong analytical and problem-solving skills.
• High level of accuracy and confidentiality.

• CPA or payroll certification (e.g., CPP) preferred.
• Experience in healthcare or contract staffing.
• Familiarity with timekeeping systems and client-based billing structures.

• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Initiative — Job requires a willingness to take on responsibilities and challenges.

Vertical Staffings is one of the leading agencies since 2014, we have made it our mission to help jobs seeking professionals achieve their career goals. As a company, we continue to excel in bridging the gap between our clients' talent needs and our staff's desire to take their dream career to the next level.