Accounts Receivable Coordinator

Job Title:
Accounts Receivable Coordinator

We are seeking an Accounts Receivable Coordinator to manage the reporting and processing of royalty income. The role involves monitoring aging reports from multiple entities, preparing reports for senior accounting members, and conducting ad‑hoc analysis for special projects. The coordinator will investigate invoice discrepancies, prepare new invoices after resolving issues, and work collaboratively with project managers to ensure accurate billing.

• Extensively assist in collection efforts, tailoring communication to each client via email.
• Prepare collections reports, analyze unpaid vs. paid invoices, and construct client‑specific collection plans.
• Proactively navigate upcoming collection efforts as needed.
• Conduct monthly meetings to provide summaries and cash flow reports for the CFO.
• Assist with client billing processes.

• Experience with accounts receivable, aging reports, and billing collections.
• Proficiency in Deltek Vision/Vantagepoint.
• Strong Excel skills.
• Experience in billing/collections, particularly within the AEC industry.
• Ability to conduct invoice analysis and reconciliation.

• Strong interpersonal skills and direct interaction with design leadership.
• Adaptability to new technologies.
• Bachelor's degree in Accounting.

Initially requires five days in person for training, with eventual hybrid flexibility of four days in the office and one day from home, depending on team coverage. This may change to five days in the future. The position offers exposure to high‑impact projects within a global architecture and design firm.

Contract to Hire position based out of New York, NY.

The pay range for this position is $33.00 – $40.00 per hour. Eligibility requirements apply to some benefits and may depend on classification and length of employment.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) retirement plan – pre‑tax and Roth post‑tax contributions available
• Life Insurance (voluntary life & AD&D for employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave (PTO, vacation or sick leave)

Final date to receive applications: anticipated to close on Feb 6, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain and related administrative professions. We serve many of the Fortune 500 and are a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, please email astoncarter for other accommodation options.