Bookkeeper

We are seeking an experienced, detail-oriented Bookkeeper to manage day-to-day accounting operations. This role is responsible for accounts receivable, accounts payable, bank reconciliations, payment processing, and coordination with our outside CPA for monthly financials. The ideal candidate is highly proficient in Quick Books, comfortable working with multiple payment methods, and able to communicate professionally with both vendors and customers regarding payment-related matters.

This is a full-time position with a hybrid schedule possible, requiring 3 days per week in our office.

Key Responsibilities

Daily & Ongoing Accounting

• Enter all accounts receivable transactions, including payments via check, wire, and credit card
• Enter and manage accounts payable, including input of all bills into Quick Books
• Maintain accurate and timely financial records in Quick Books
• Work within the company’s ERP system – we current use Infor’s Cloud Suite Distribution system (training will be provided if unfamiliar)

Banking & Cash Management

• Perform independent bank reconciliations on a regular basis
• Prepare and process checks, ACH payments, and wire transfers for approval and release
• Monitor cash activity and ensure accuracy across all accounts
• Communicate directly with vendors and customers regarding invoices, payment status, remittance details, and related inquiries
• Respond professionally and promptly to payment-related questions via email and phone
• Maintain positive working relationships while ensuring timely and accurate resolution of payment issues

Reporting & Coordination

• Work closely with the company’s outside CPA to support monthly financial statements
• Assist with accounting schedules, reconciliations, and documentation as needed

Payroll & Tools (Preferred)

• Support or interface with ADP payroll (experience preferred)
• Use Microsoft Office, especially Excel, for reporting and reconciliation support

Qualifications

Required

• Strong, hands-on experience with Quick Books
• Solid understanding of bookkeeping and general accounting principles
• Experience handling multiple payment types (checks, ACH, wires, credit cards)
• Ability to communicate clearly and professionally with vendors, customers, and internal stakeholders
• High attention to detail and accuracy
• Ability to work independently and manage routine accounting tasks with minimal supervision

Preferred

• Experience with ADP payroll
• Familiarity with ERP systems – any experience with Infor Cloud Suite would be a huge plus
• Proficiency in Microsoft Excel and Word
• Prior experience working with an external CPA
• Reliable, organized, and consistent
• Comfortable handling confidential financial information
• Strong follow-through and problem-solving skills
• Long-term mindset and interest in becoming a trusted part of the team