Accounts Receivable Specialist

Overview

A Wiss Engineering client based in NYC is seeking a highly organized AR Specialist to join their team. This role is responsible for managing the full accounts receivable cycle, including invoicing, collections, and reconciliation.

• Enter awarded Engineering and Planning contracts into Deltek Ajera to support project budget, rate, and staff tracking.
• Prepare, review, and issue accurate client invoices based on project progress, contract terms, phases, deliverables, and required documentation, ensuring compliance with agreed timelines.
• Maintain detailed Ajera records of invoices, adjustments, collections, and work-in-progress, including tracking and documenting deferred billings.
• Monitor accounts receivable aging, communicate professionally with clients regarding outstanding balances, negotiate payment arrangements as needed, and escalate issues appropriately.
• Reconcile client accounts, resolve discrepancies promptly, and prepare and analyze monthly AR reports for senior management review.
• Coordinate with Accounts Payable to ensure timely payment of subconsultants upon receipt of client payments.
• Assist with month-end and year-end close, reconciling AR and subconsultant AP general ledger balances with AR tracking reports.
• Utilize accounting software, preferably Deltek Ajera, to manage AR transactions, ensure compliance with company policies and accounting standards, and identify opportunities to improve AR processes and efficiency.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 2–3 years of full-cycle accounts receivable experience.
• Prior experience in a time and billing environment is highly preferred.
• Experience working with clients who receive funding from Federal and State agencies a PLUS
• Experience with Deltek Ajera/ Project Command Module is a strong plus.
• Skilled with usage of MS Office Applications (Excel, Word) and Adobe Pro to create Business invoices, packaging multiple documents to generate the final invoices for Clients
• Highly organized with strong attention to detail.
• Polished written and verbal communication
• Flexible with a willingness to assume other responsibilities as needed by Leadership
• Ability to manage multiple priorities and meet deadlines

This position is Hybrid, 3 days onsite.

Salary is $70,000-$75,000

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