Accounts Payable Specialist

Finance
- Varick Street Headquarters, 200 Varick St, New York, New York, United States of America

Posted Friday, September 19, 2025 at 4:00 AM

Title: AP Specialist
Program: Finance
Salary Range: 60,000 – 63,000

Position Overview:

The primary role of the Accounts Payable Specialist is to perform administrative tasks to help facilitate daily invoice resolution for vendors and grant payments. The AP Specialist is responsible for the full cycle Accounts Payable function, including auditing expense reports; matching invoices; issuing payments via check and ACH, and providing support relating to day-to-day operations.

The essential duties of the Position include but are not limited to the following activities:

• Verify the accuracy and completeness of invoices. Research and resolve invoice discrepancies and issues.
• Input all invoices and payment requests into A/P or Purchasing software.
• Maintain A/P invoice and A/P inquiry mailboxes.
• Download and import grant payments and related credits into A/P software.
• Process weekly check and ACH payment runs for multiple organizations.
• Manage employee expense reimbursement process and ensure compliance with company policy.
• Maintain positive, collaborative working relationships with direct supervisor and co-workers.
• Perform other tasks and projects as requested and assigned to support Accounts payable department.

• Minimum of two years of accounts payable experience
• Excellent verbal and written communication skills
• Outstanding interpersonal and customer service skills
• Must be organized, detail-oriented and have the ability to communicate and enforce the organization’s accounting policies and procedures.
• Ability to tabulate and input with accuracy and speed.
• Proficiency in Accounts Payable software, Excel, MS Word and MS Outlook.