Residence Inn Times Square - Assistant Director of Finance

Overview

The Assistant Director of Finance is responsible for overseeing the smooth and efficient processing of accounting related information according to Aimbridge Hospitality standards. Exempt associates are expected to work as much of each workday as is necessary to complete their job responsibilities. Exempt managers must customarily and regularly direct the work of at least 3 full-time associates or their equivalents. Primary duties must consist of administrative, executive, or professional tasks more than 50 percent of the time, and the use of discretion and independent judgment more than 50 percent of the time.

• At least 5 years of progressive experience in a hotel or a related field; or an Associate's degree and at least 3 years of related experience; or a Bachelor's degree and at least 1 year of related experience.
• Must be proficient in Microsoft Office operating system, ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.
• Supervisor experience required.
• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must maintain composure and objectivity under pressure.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

• Maintains regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to needs of the hotel.
• Maintains high standards of personal appearance and grooming, including compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards).
• Approaches all encounters with guests and associates in an attentive, friendly, courteous, and service oriented manner.
• Maintains a warm and friendly demeanor at all times.
• Complies at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Familiar with the organization of Aimbridge Hospitality Hotels and know the function of each department.
• Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits.
• Oversees and maintains the Over/Short log.
• Maintains controls for all cashier banks in the hotel.
• Oversees the Accounts Receivable function including but not limited to the proper posting of all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR) and ensuring a trace system is in place for AR collection calls.
• Reviews all bank deposits and bank change orders and ensures they are handled according to Aimbridge Hospitality standards.
• Maintains responsibility for the billing of accounts receivables daily.
• Responsible for the Hotel Credit Policy and detailed knowledge of Hotel receivables.
• Conducts credit meetings weekly with the accounting team and monthly with the General Manager.
• Maintains record of approved direct billing accounts.
• Processes returned checks and credit card chargebacks according to Aimbridge Hospitality standards.
• Performs the Accounts Receivable Balancing function at least once each month.
• Maintains the Special Operating Account and the Petty Cash Fund according to Aimbridge Hospitality standards.
• Vouchers A&G and PT & EB invoices using the Purchas Order and Checkbook Accounting procedures according to Aimbridge standards.
• Ensures all hotel invoices are submitted to Corporate Accounts Payable weekly.
• Performs the Income Audit on a daily basis, using the Income Audit Checklist to maintain and ensure the accuracy of the Income/Flash Reports.
• Ensures that the Daily Income Journal (DIJ) is completely accurate each day and submitted to corporate per Aimbridge standards.
• Reconcile Credit Cards and cash daily.
• Prepares and submits the Corporate Flash Report on the dates specified in the Monthly CENTRAL ACCOUNTING Calendar.
• Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar.
• Monitors the Front Office and Night Audit agents  work for proper accounting procedures.
• Oversees the training of all Night Audit personnel in regards to their accounting related responsibilities.
• Processes bi-weekly payroll and be prepared for transmission.
• Ensures all new hire paperwork and any employee changes are processed on PAFs and submitted into Payroll in a timely manner.
• Produces weekly productivity every Tuesday, as required.
• Computes worked hours for payroll compilation.
• Ensures associates are at…