AP​/AR Specialist; Netsuite

Direct message the job poster from Major Air Service Corp.

Major Air Service is a Queens based, family‑run HVAC service company with decades of experience serving residential and institutional clients. We specialize in installation, maintenance, and repair of PTAC and WSHP systems, with a strong focus on reliability, responsiveness, and long‑term customer relationships.

As the company continues to grow, we are investing in stronger systems and processes to support our operations. Our finance and accounting functions run on Net Suite, and we value accuracy, organization, and disciplined financial operations. We operate in a fast‑paced, service‑driven environment where clear communication and attention to detail matter.

Our team is hands‑on, collaborative, and accountable. We look for people who take ownership of their work, are comfortable working independently, and take pride in keeping things organized and running smoothly behind the scenes. This role is ideal for someone who enjoys structured accounting work and wants to contribute to a well‑run, growing HVAC business.

We are seeking a detail‑oriented and reliable Part‑Time AP/AR specialist to support our day‑to‑day finance and office operations. This role focuses on accounts receivable and accounts payable activities within Net Suite, ensuring accurate transaction processing, timely collections and payments, and strong internal controls in addition to some office management tasks.

• Create and issue customer invoices in Net Suite
• Apply customer payments (ACH, checks, credit cards) accurately and timely
• Monitor AR aging and follow up on past‑due balances
• Resolve billing discrepancies and customer inquiries
• Reconcile AR subledger to the general ledger
• Assist with monthly AR close activities and reporting

• Enter vendor bills and expense reports into Net Suite
• Match bills to purchase orders and receipts, where applicable
• Prepare and process weekly payment runs (ACH, checks, wires)
• Maintain vendor records, including W‑9s and payment terms
• Reconcile AP subledger to the general ledger
• Assist with month‑end close activities and accruals
• Issue and mail checks as required

• Maintain company vehicle insurance and registration records
• Order and replenish office supplies as needed

• 2+ years of hands‑on accounts receivable and accounts payable experience
• Experience using Net Suite (preferred)
• Strong understanding of basic accounting principles
• High attention to detail and accuracy
• Strong organizational and time‑management skills
• Ability to work independently in a part‑time role
• Proficiency with Excel and/or Google Sheets
• Competitive hourly pay based on experience
• Paid holidays

$30‑35 per hour, based on experience.

Entry level

Part‑time

Accounting/Auditing and Finance

Individual and Family Services

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