Bookkeeper – Beauty Brand

Essential Duties and Responsibilities

Other duties may be assigned.

• Generate and send customer invoices through Quick Books
• Record payments received (checks, ACH, credit cards) and apply them to
• customer accounts.
• Monitor aging reports and follow up on overdue accounts.
• Communicate with internal team and customers to resolve billing issues and discrepancies.
• Reconcile AR subledger to the general ledger.
• Assist with month-end and year-end close processes.
• Maintain accurate customer records and documentation.
• Support audits by providing AR schedules and documentation
• Cross train as Accounts Payable Specialist.
• Other projects as needed.

• Process, review, verify vendor invoices, ensuring accuracy and proper authorization.
• Enter invoices and payments into Quick Books and  and code to proper G/L account.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly/monthly check runs, ACH, and wire transfers.
• Assist with month-end close by preparing AP accruals and reconciliations.
• Maintain vendor files and ensure compliance with company policies.
• Collaborate with internal departments and vendor accounting teams to resolve invoice or payment issues.
• Support audits by providing requested documentation.
• Cross train as Accounts Receivable Specialist.
• Other projects as needed.

• Bachelor’s degree in Accounting, Finance, or related field required.
• 2-6 years of accounts payable/receivable or general accounting experience.
• Quick Books experience (online or desktop).
• Experience with inventory or Consumer Packaged Goods preferred
• Strong analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and meet deadlines.
• Proficiency with Excel.

Monday – Friday in one single shift, 9:00 AM EST – 5:30 PM EST with a 30 minute lunch break . This is for 8 hours daily over an 8.5-hour shift which is 9:00 PM PHT – 5:30 AM in PHT outside of Daylight Savings Time, and 10:00 PM – 6:30 AM outside of Daylight Savings Time. Note this is +12 or +13 hours, Philippine Time (depending on daylight savings which doesn’t occur in the Philippines).

The company has been a market leader in hair color and sells product via the following channels:

• E-com / Direct to Consumer through shopify and amazon
• Enterprise clients such as Walmart, Target and Sally Beauty
• International through distributors

Long Island City, NY