Project Manager, Business Management, Business Administration

We are looking for a Project Manager who is passionate about people, projects, and pitches, to mainly support our Business Development team. This is the right job for you if you love to geek out about process, like understanding the ins and outs of projects, have a fluency in the way of gantt charts and spreadsheets, and enjoy the fast-paced nature of new business pitches.

Do you have a proven track record of guiding teams to successful pitches? Do you have a knack for motivating people to be their best selves? Do you love to-do lists and color-coordinated calendars?

The ideal candidate is a go-getter with high expectations for themselves and who are hungry for the next opportunity to learn and grow. They're also looking for ways to make team operations stronger and more efficient, while keeping deadlines and the bottom line top of mind. But most of all, the ideal candidate is someone who is ready to become a Spoon - to give a damn, try anything, and enjoy the people they are working with.

This role will be working out of our NY office Tuesdays-Thursdays.
Responsibilities

• Act as the central point of communication across all cross-functional teams on a new business pitch.
• Plan, coordinate, manage and facilitate the workflows of a pitch to ensure completion on time and within investment budget.
• Manage concurrent fast-paced pitches across brand/campaign, media and experiential opportunities.
• Develop processes that help work to be executed at the highest quality standards.
• Develop project timelines based on pitch milestones and team bandwidth realities.
• Manage timeline shifts and the impact to work streams, including maintaining internal communications to make sure work is on schedule and stays on track.
• Coordinate internal pitch meetings and reviews, ensuring clear next steps for all team members.
• Assist with building and updating introductory credentials decks for new business opportunities.
• Help team members prioritize workloads to meet deadlines.
• Ensure the integration of other departments and resources at necessary milestones during the pitch process (e.g. production, business & legal affairs, etc).
• Work with internal teams (account, strategy, production, creative) to project manage the development of case study slides & case study videos, as relevant, post the completion of client projects, to help support in new business efforts.
• Monitor and enforce project constraints (schedule / scope / resources), raising issues to VP Operations as needed.
• Liaises with Resourcing/Ops lead on all upcoming pitch needs, proactively communicating upcoming requests with clarity and specificity.
• Work closely with Account and Finance teams on SOW and staff plan development when pitches convert to project wins.
• Support the reconciliation of staff hours and related fees to understand pitch investment and learnings for future pitch projects.
• Own the administrative setup required to establish pitch projects within our systems.
• Maintain upkeep of pitch folders and Slack channels.
• Leverage project management platforms or other tools/systems for project organization (Asana, RACI charts, hot sheets, etc).
• Project manage internal Giant Spoon initiatives or other Giant Spoon Clients when needed.
• Keep teams highly motivated.

Requirements

• 2+ years of hands-on project management experience at a creative agency.
• An interest in agency new business/growth.
• Ability to effectively prioritize tasks and be resourceful, flexible and quick to adapt in a fast-paced environment.
• High EQ and the ability to read what a team needs to be happy and productive.
• Problem solving skills - anticipates issues and proactively comes up with solutions.
• Acute attention to detail.
• Ability to collaborate creatively across departments and offices.
• Ability to foster trusting relationships with teammates and clients.
• Effective written, verbal, and visual communicator.
• Genuine desire to learn.
• Proficient in Google Suite, Slack and Microsoft Office.
• Experience with project management software like Asana, a plus.

The anticipated annual salary range for this position is $75,000-$100,000. Salary is determined based on a wide range of factors, including relevant experience, knowledge, skills,…