Corporate Facilities Services Administrator

Summary

Credit Agricole Corporate & Investment Bank's Property & Corporate Services ("PCS") team is responsible for the design and construction of real estate projects, corporate office services and the maintenance, safety & security of the office facilities in the Americas. The office spaces contain a mixture of flexible office spaces, dedicated trading rooms and technology rooms supported dedicated critical power and cooling infrastructure.

The PCS team is seeking an Administrator to oversee the management and maintenance of the office facilities and connected infrastructure and supervise the corporate services functions.

Key Responsibilities:

Primary Responsibilities

Facilities Management, Life Safety & Security

* Oversee outsourced security guard staff ensuring around the clock onsite coverage and monitoring of physical access and security cameras.

* Manage operation of electronic security access and surveillance systems and issuance of 2FA access cards.

* Oversee building management system and supplemental MEP equipment supporting the New York and New Jersey offices.

* Coordinate inspections of supplemental fire safety systems including pre-action systems, underfloor smoke detection systems, and fire extinguishers in various locations.

* Manage all preventative maintenance programs for the office facilities and ensure their performance in compliance with manufacturers' recommendations, code requirements and general best practices.

* Support activities related to maintenance and repairs at the corporate owned residence in New York.

* Manage registrations of the New York office's HVAC and power infrastructure with local and federal agencies.

* Oversee the annual pull-the-plug tests at the New York and New Jersey offices.

* Ensure that all operating and occupancy permits issued to CACIB required by NYC Building and Fire Codes are current and valid.

* Coordinate Fire Safety Teams at the New York and New Jersey offices, in coordination with local regulations and guidelines.

* Coordinate with cleaning supervisor the ongoing premises cleaning program, as contracted for, with particular attention to problem areas, methodology and performance evaluation. Oversee activities of contracted day porters.

* Oversee compliance and activities of contract vendors with respect to maintenance of HVAC, life safety systems, lighting, pest control, electrical systems, furniture, etc. Ensure that all vendor Certificates of Insurance are current.

* Manage and maintain facilities vendor contracts.

* Support other Americas offices on activities involving facilities management, life safety and security.

Key Internal contacts

* PCS functions at Head Office, including the PCS SSI team, and in Canada

* Business Continuity Mgmt, IT, Information Systems Security departments

* Finance, Global Sourcing & Procurement, HR, Legal departments

* Mgmt teams at all satellite offices

Salary Range: $130k-$165k

#LI-DNI

Competencies Essential:

* Microsoft Office Package with proficiency in Excel and Power Point

* An understanding of the design and construction process for interior office fitouts.

* CAD knowledge for basic space planning designs

Competencies Desirable:

* Working knowledge of AutoCAD LT

Skills and Knowledge Essential:

* Technical knowledge of building MEP and security systems.

* Ability to read and understand architectural design and engineering design drawings.

* Understanding of building MEP infrastructure systems and general construction processes

* Customer service oriented and quick responsiveness

* Ability to multi-task and work independently while under pressure

* Strong follow-up and organizational skills with an attention to details

* Analytical & project management skills

* Strong verbal and written communication skills

Skills and Knowledge Desirable:
Working knowledge of Siemens Desigo BMS system and CCURE 9000 electronic security system.