Special Assistant to President

Position: Special Assistant to the President
Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions.

We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4).

The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a highly motivated, organized, and detail-oriented Special Assistant to the President. This position reports to the Deputy Chief of Staff in the Office of the President of PPFA. The Office of the President provides strategic, operational, and relationship management support critical to advancing PPFA's mission and ensuring the effectiveness of the President in leading the organization.

Purpose:

* The Special Assistant to the President plays a pivotal role in ensuring the President is supported in advancing the strategic priorities and in their day-to-day leadership of Planned Parenthood Federation of America and Planned Parenthood Action Fund. The Special Assistant ensures the President's time and attention are maximized toward advancing organizational priorities, and serves as a bridge between the President's office, internal teams, and external partners.

Serving as a trusted advisor and problem-solver, the Special Assistant combines exceptional organizational skills with sound judgment, emotional intelligence, and discretion in representing the President's office.

Delivery:

* Executive Support:

Provide high-level administrative, scheduling, and logistical support to the President, ensuring that all commitments, materials, and follow-ups are handled with excellence and timeliness.

Primary for supporting the President's travel and advance needs, including accompanying the President in person to external events (includes extensive travel, estimated around 40%), taking detailed notes, managing real-time requests, and ensuring impeccable follow-up.

Execute day-today inbox management , including drafting correspondence on behalf of the President, triaging communications and escalating per the Director, Scheduling & Advance's framework.

Lead special projects and provide flexible, responsive support to the President and Deputy Chief of Staff on emerging organizational priorities.

Scheduling:

Manage a high volume of all internal scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Director, Scheduling and Advance, prioritizing strategically and aligning with organizational priorities.

Track and manage key relationships with affiliates, partners, and external stakeholders; design and implement intentional outreach strategies to strengthen these connections.

Partner with administrative staff and key contacts to prepare comprehensive briefing materials, agendas, presentations, and action lists for the President's meetings and engagements, ensuring strategic clarity and successful outcomes.

Partner with administrative staff and key contacts to ensure streamlined logistics for all Presidential…