Payroll Manager

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Terra Holdings is seeking a detail-oriented and service-oriented Payroll Manager to manage a team of 6 payroll coordinators processing a large, weekly, unionized property management payroll function. The candidate will oversee the weekly payroll processing for 400+ client building service accounts utilizing ADP’s Work Force Now  and ETime. This individual will be responsible for verification of payroll data, auditing and maintaining controls of the system, managing garnishments and child support, ensuring all remittance of 401(k) contributions is timely, overseeing the union reporting for benefit eligibility, union funds remittance, and tracking time off utilizing ADP.

Payroll must be processed in accordance with FLSA, NYS Wage Hour law, and union contracts. The Payroll Manager will coordinate both the client and property management staff on all payroll related issues. Strong communication and follow-up are necessary. Ideal candidates must have 5+ years of Payroll experience, Bachelor’s degree, and must demonstrate a solid understanding of federal and state labor law, Local 32BJ contract requirements, and rules for processing wage deductions, or garnishments.

An understanding of payroll taxes is required.

We seek a team player, with strong communication skills. This position interacts with clients and hospitality/customer service skills are necessary.

• Payroll Processing:
  Manage end-to-end payroll processing for 4,000 employees, ensuring timely and accurate payments, tax with holdings, and benefit deductions.
• Compliance:
  Ensure compliance with all federal, state, and local payroll regulations, including taxes, deductions, and reporting requirements.
• Reporting & Reconciliation:
  Prepare payroll reports for management, accounting, and auditing purposes. Reconcile payroll accounts and resolve discrepancies in a timely manner.
• Team Leadership:
  Supervise, train, and support the payroll team to maintain high standards of accuracy and efficiency.
• System Management:
  Oversee payroll software and systems, ensuring data accuracy and system improvements as needed.
• Payroll Administration:
  Administer employee benefits deductions, bonuses, commissions, and other compensation-related activities.
• Tax Filing:
  Ensure accurate and timely filing of payroll taxes, including federal, state, and local filings, and maintain up-to-date records.
• Employee Support:
  Address employee payroll inquiries, resolve issues related to pay discrepancies, and provide guidance on payroll policies.
• Audits & Record Keeping:
  Maintain accurate payroll records, including taxes, benefits, and garnishments. Prepare for internal and external audits.
• Continuous Improvement:
  Stay informed about payroll trends, tax changes, and technological advancements to optimize processes and ensure compliance.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5 years of payroll management experience.
• Strong knowledge of payroll software ADPWork Force Now .
• In-depth understanding of federal, state, and local payroll regulations and tax laws.
• Excellent organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proven ability to manage and motivate a team.
• Certification (e.g., Certified Payroll Professional - CPP) is a plus.
• Bachelor’s degree required. Exceptionally strong Microsoft 365, Excel, Word, Outlook required. ADP Workforce Now experience required.
• Minimum of 5 years of payroll management experience
• Knowledge of Local 32BJ union.
• Strong communication skills, strong managerial skills, service oriented.
• Strong supervisory skills are required.