Finance Accounts Payable Specialist, FPCM

Finance Accounts Payable Specialist, FPCM (2 Vacancies)

** POSITION DETAILS*
* The City University of New York's Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operation. The newly envisioned shared facilities services model will operate through the university's four regional maintenance hubs, supported by the business and administration teams operating from the facilities central office.

The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations and centralized oversight for the maintenance and upkeep of CUNY's portfolio of 300 buildings and 26 million square feet of educational facilities. The division Facilities Maintenance, Operations and Emergency Response within the Facilities, Planning, Construction, and Management (FPCM), oversees the planning, upkeep, and efficient operation of campus facilities.

The department manages budgets, resources, and financial operations to support essential maintenance, emergency response, and long-term facilities planning.

Reporting to the Facilities Budget Accounts Manager, the Finance Accounts Payable Specialist supports the department's financial operations by performing a range of accounts payable, reconciliation, reporting, and policy support functions. The Specialist ensures accuracy, compliance, and efficiency in the department's financial activities while providing analytical support to guide resource management and decision-making.

In addition to the CUNY Title Overview information, key duties include, but are not limited to the following:

+ Maintain financial accounts for income and expenditures, including administering the allocation of funds.

+ Process receivables, payment requests, and supporting documentation.

+ Perform payment reconciliations and manage financial transactions across all office budgets.

+ Ensure compliance with accounts payable policies and business practices to enhance efficiency, service quality, and timely payment processing.

+ Partner with the Manager to process corrective entries, reconcile payment and receipt transactions, and safeguard data integrity across financial systems.

+ Assist in developing, implementing, and maintaining financial-related policies, objectives, and plans.

+ Analyze spending patterns, revenue streams, and budget utilization to recommend improvements.

+ Document the collection of revenue and accounts receivable, as applicable.

+ Track and maintain financial data; prepare fiscal reports, forecasts, and projections for management review.

+ Monitor the financial condition of operating centers to promote efficient use of resources.

+ Prepare ad hoc reports and financial analyses as required.

+ Attend meetings, seminars, and training sessions to stay current on policies, procedures, and issues affecting departmental business operations.

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* NOTE:

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* Until further notice, this position is eligible for a hybrid work schedule.

** QUALIFICATIONS*
* Minimum:

Bachelor's Degree and four years' related experience required.

Preferred:

+ Degree in Accounting, Finance, or related field.

+ At least four years of experience in finance or accounting in a higher education setting.

+ Working knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) rules.

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Experience with financial systems such as People Soft/Oracle (finance module) and Blackbaud's Financial Edge (or comparable accounting software).

+ Prior experience in accounting, auditing, and financial reporting.

+ Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP), as well as Word, Access, and SharePoint.

+ Excellent organizational skills with the ability to set priorities, manage multiple demands, and meet deadlines in a fast-paced environment.

+ Strong attention to detail and commitment to accuracy.

+ Ability to work independently and collaboratively in a complex organizational setting.

+ Excellent oral, written, interpersonal, and customer service skills.

** CUNY TITLE OVERVIEW*
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