Production Coordinator

Description

We are looking for a Production Coordinator to support the planning, production, and execution of experiential marketing events. Under the direction of a Producer, this role supports in ensuring all logistics, vendor communications, and internal processes run smoothly, helping deliver world-class brand experiences on time and on budget.

This role will report to the Producer and will be on the Production team.

Responsibilities:

• Support all facets of day-to-day production department needs.

• Assist in the creation and formatting of program pitch decks and client presentations.

• Partner with vendors and suppliers to ensure the creative development, fabrication, and timely delivery of all program support materials.

• Travel to local and national events to oversee and participate in onsite execution, ensuring program quality and consistency.

• Manage development of production workback timelines for both internally and for vendors related to program delivery.

• Build and maintain program materials including budgets, production briefs, activation plans, staffing plans and runs of show.

• Present multiple vendor and production options to meet program requirements, balancing creativity, feasibility, and budget.

• Manage relationships with external vendors and internal stakeholders to deliver selected program solutions on time and within budget, including:

o Venues

o Set and scenic fabricators

o AV and technical providers

o Lighting and staging teams

o Caterers and F&B partners

o POS and merchandise suppliers

o Digital/interactive technology partners

• Manage meeting agendas and recaps related to production activities.

• Assist with program evaluation and reporting.

• Conduct research to identify and validate creative concept components, such as venues, suppliers, and innovative event solutions.

What You Bring to the Table:

• Prior experience in event production, experiential marketing, or related field.

• Strong organizational and project management skills, with the ability to manage multiple priorities under tight deadlines.

• Excellent written, verbal, and interpersonal communication skills.

• Proficiency in Microsoft Office, Google Workspace, and presentation tools; familiarity with project management platforms (e.g., Asana, Smartsheet, Monday) preferred.

• Ability to travel and work non-traditional hours (evenings, weekends, extended event days).

• Knowledge of live event production processes, vendor management, and creative problem-solving for experiential environments.

What We Offer:*

• Competitive base pay + overtime eligible.

• Comprehensive benefits including medical, vision, dental, and wellness programs.

• Generous PTO, including vacation, holidays, and wellness days.

• Professional growth opportunities in a dynamic, creative environment.

• A collaborative, inclusive workplace that values people as much as the work we create.

* Certain employee benefits are only applicable to full-time employees.

SoHo Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.

Pay Range

$21.63 Hourly to $25.00 Hourly