Coordinator, Global Communications, Bumble and bumble

** Description*
* Supports the Global Communications department through the coordination of visual, financial, event organizational/logistical needs and liaises directly with international market PR contacts for their day⁃to⁃day requirements.

RESPONSIBILITIES:

Department Admin:

+ Responsible for team orderly filing: restocking/maintenance of product closest, update brand PR distribution lists, brand awards, etc.

+ Collects and files key international press coverage and creates international newsflashes to be shared with global brand.

+ Maintains and regularly update team weekly status document, monthly comms agendas, and other charts that ensure the organization of the department.

+ Responsible for product comps and market samples orders and brand spokes model product mailings.

+ Supports department on compiling and creating presentation content.

Finance Support:

+ Responsible for processing all team invoices, international re⁃bills and reclasses.

+ Responsible for adding all new Vendors into ELC Ariba System and updating current vendors info.

+ Supports team on reconciling department budget.

Asset Management:

+ Ownership of Evergreen PR Assets in ASC/AEM including labeling, posting and removal of all PR images and documents.

+ Liaises with the creative department to ensure timely receipt of all approved brand visual assets.

+ Coordinates naming of all rights and usage to any brand visual assets that are provided to international markets on behalf of Global Communications.

Executive/Market support:

+ Answers daily asset and interview requests from international markets in a timely manner.

+ Provides all relevant press materials to PR contacts ⁃ copies of press releases, images, written QAs, etc.

+ At times will be asked to support the Vice President on senior management presentations.

Events/Spokesmodel Support:

+ Supports Global Communications team on all international events: regional press events, market tours with brand spokespeople and editor visits to New York with travel, transport, and on⁃site organization and logistics, including hotel, gifts, room drops, agendas etc.

+ Prepares agendas, hotels charts and transport charts for all global press launches and department travel.

+ Books international travel and visas for department and spokespeople participating in international press trips, including scientists, makeup artists, spokesmodels.

+ Liaises with external suppliers for events such as hotels, caterers, calligrapher, florist, etc.

+ Assists Director with spokes model media requests and Q&As, files spokes model responses and maintains master Q&A trackers.

+ Direct face⁃to⁃face interaction with global PR Managers, global spokesmodels, international editors and influencers during events, office visits etc.

** Qualifications*
* + Minimum 3-4  years relevant experience in similar environment.

+ Sensitive to the trends, including fashion, pop culture and beauty industry.

+ Good relationship with key beauty journalists and digital key players.

+ Well-experienced in PR strategic planning, event execution and media(both traditional and  new media)/KOL collaboration.

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USAppl