Project Assistant

PROJECT ASSISTANT
Are you a proactive problem-solver who thrives on keeping complex projects moving? At Mancini, we're looking for a Project Assistant to play a key role in supporting our project managers and studio directors-driving smooth project setup, contract coordination, and client communication. You'll bridge the gap between leadership, project teams, consultants, and clients to keep information flowing and operations efficient. If you're detail-driven, collaborative, and ready to help us push boundaries, and solve problems every day, this is your opportunity to make an impact behind the scenes.

What We're Looking For
A sharp, resourceful professional with 3-5 years of experience in project coordination, contract administration, or related support roles-ideally within architecture, engineering, or construction. You're organized, communicative, and confident juggling multiple priorities  bring strong Microsoft Office skills, a knack for detail, and a natural ability to connect people and information across teams. Familiarity with AIA contracts, CRM systems, or project management tools (like Deltek Vantagepoint) is a plus.

What You'll Do

You'll play a key role in keeping projects on track-from setup to closeout-while supporting both leadership and client teams. Your day-to-day includes:

• Coordinating new project opportunities and supporting proposal development and delivery
• Drafting, reviewing, and managing contracts, consultant agreements, and add services
• Managing project setup in our CRM: assigning numbers, phases, fees, and accounts
• Supporting labor forecasting, staffing visibility, and project reporting
• Maintaining organized logs, records, and documentation for leadership review
• Liaising with directors, clients, consultants, and attorneys to ensure seamless communication
• Providing administrative support including scheduling, meeting prep, and document coordination
• Ensuring compliance with Mancini's internal systems and certification processes

Think we're a match?

Even if you don't meet every qualification-reach out. We're open to great people with fresh perspectives.

Why Mancini?

We're a people-first, innovation-driven firm that embraces individuality, flexibility, and fun. With studios in New York City, New Jersey, Seattle, West Palm Beach, Tampa, and Phoenix, Mancini offers the reach of a national firm with the close-knit culture of a local studio. Whether you're passionate about cutting-edge technology, bold design experimentation, or simply want to work with a collaborative team that values your voice, Mancini is the place to take your career to the next level.

Here, we're always pushing boundaries-together.

To all recruiters:

We only accept agency submitted resumes from agencies we have a formal contract or agreement with and only after that agreement is active. Mancini is not responsible for fees associated with unsolicited recruiter submissions.