Executive Assistant

Description We are looking for a highly skilled Executive Assistant to support the Executive Vice President of a non-profit organization in New York, New York. This long-term contract position requires an individual who can effectively manage schedules, coordinate travel, and handle communications with internal and external stakeholders. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and interpersonal skills.

Responsibilities:

- Coordinate and manage the Executive Vice President's daily schedule, including meetings with internal staff and external partners, using Microsoft Outlook.

- Arrange travel accommodations, including transportation and lodging, while ensuring all meeting logistics are seamlessly organized.

- Handle incoming calls by screening, prioritizing, and redirecting them as necessary, while providing courteous responses to inquiries.

- Draft and manage written correspondence, ensuring timely follow-ups and clear communication.

- Act as a liaison between departments, maintaining strong relationships and facilitating collaboration.

- Provide support to the organization's President and Senior Staff, including interaction with the Board of Trustees and affiliate offices.

- Prepare detailed expense reports and ensure accurate documentation of financial transactions.

- Oversee departmental functions and follow up on action items from meetings.

- Manage contract processes, ensuring compliance and timely execution.

- Conduct all tasks to ensure smooth daily operations and efficient management of the Executive Vice President's office. Requirements - Bachelor's degree in business administration or a related field, or equivalent experience and training.

- Minimum of 3-5 years of experience providing administrative or project management support.

- Proven experience working with senior-level executives in a dynamic, fast-paced environment.

- Strong proficiency in Microsoft Excel, PowerPoint, Word, and advanced knowledge of Outlook.

- Exceptional written and verbal communication skills, with the ability to interact professionally at all organizational levels.

- Excellent organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.

- Demonstrated ability to handle sensitive and confidential information with poise and diplomacy.

- Availability for up to 25% travel and comfort working in a hybrid position. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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