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Project Assistant, Development - NYC
Job in
New York City, Richmond County, New York, USA
Listed on 2026-02-07
Listing for:
Anywhere Real State Inc.
Full Time
position Listed on 2026-02-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity to directly collaborate with industry leaders in the fields of architecture, design and real estate. Having a proactive and positive attitude, a thorough understanding of discretion and poise is vital.
Candidate must have the following qualities:
* Self-starter
* Capable of prioritizing and balancing project timelines
* Strong written and verbal communication skills
* Analyze, organize and prioritize task list
Responsibilities include, but are not limited to the following:
* Pro-actively handling calendars and inboxes, coordinating travel arrangements, maintaining files and contacts, crafting/proofreading memos, retrieving messages and preparing expense reports
* Assist with all preparation for meetings
* Researching comparable properties
* Creating and altering excel spreadsheets
* Maintaining a filing system in a fast-paced environment
* Answer calls and respond to clients in a professional manner
* Other duties as assigned
Preferred Qualifications:
* Bachelor's or equivalent degree required; may consider candidates without a degree given applicable work experience
* 1 to 3 years of proven experience in a customer facing business environment with administrative duties, preferably in the Real Estate Industry
* Strong organizational skills
* Ability to interact successfully with both internal and external customers at all levels.
* Proactive nature with in-depth ability to coordinate and effectively handle and prioritize multiple tasks efficiently
* Strong computer skills with advanced knowledge in Word, Excel, Outlook, and Power Point
* Professional demeanor and ability to defuse emotional situations in a calm manner
* Strong interpersonal skills and good judgment
* Ability to work independently with minimal direction to achieve accomplishments
* Exposure to Adobe Creative Suite preferred
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