Executive Assistant & Office Manager

Position: Executive Assistant & New York Office Manager
Position Title: Executive Assistant & New York Office Manager

A dynamic lifestyle hospitality group is seeking a highly capable Executive Assistant & New York Office Manager to serve as the operational anchor of the New York office. This role combines senior-level executive support with comprehensive oversight of daily office management while closely coordinating with Global Executive Assistants based in London. The ideal candidate will thrive in a fast-paced environment and manage multiple priorities with discretion and professionalism.

This position requires a proactive mindset and a strong ability to anticipate the needs of executives. The successful candidate will contribute to fostering a positive office culture aligned with the firm's values and standards.

Salary Range: $90,000 - $110,000 / Year DOE

Executive Assistant & New York Office Manager Responsibilities:

• Provide high-level administrative support to senior New York-based executives, including complex calendar management, meeting coordination, and travel planning
• Prepare agendas, briefing materials, and follow-ups for internal and external meetings
• Act as a trusted gatekeeper, managing priorities, deadlines, and sensitive communications with professionalism and discretion
• Support ad-hoc projects and special initiatives as required
• Own the smooth day-to-day operation of the New York office, ensuring a well-run, professional, and welcoming environment
• Serve as the primary point of contact for building management, IT, vendors, and service providers
• Manage office supplies, equipment, facilities issues, and vendor contracts
• Coordinate onboarding logistics for new hires in New York
• Partner with HR, Finance, and IT to ensure compliance with firm policies and procedures
• Work closely with the Global EA team to ensure consistency, alignment, and seamless coverage across offices and time zones
• Support cross-office meeting coordination, executive travel, and global off-sites as needed
• Help foster a positive, high-performance office culture aligned with Company values and standards
• Support internal events, meetings, and hosting in the New York office
• Ensure the physical office reflects the brand's attention to detail and commitment to excellence

Executive Assistant & New York Office Manager Requirements:

• Must have 5+ years of experience supporting executives as an EA
• Must have white-glove service for internal executives and external clients
• Experience in private investment, hospitality, luxury retail, finance, or similarly high-standard environments is preferred
• Must be exceptionally organized, discreet, proactive, and operate with a sense of ease in a fast-paced, hhigh-standardenvironment
• Strong background with complex calendar management, meeting coordination, and travel planning
• Experience managing an office - office supplies, equipment, facilities issues, and vendor contracts
• Proactive, solutions-oriented mindset with a "no task too small" but highly strategic approach
• A bachelor's degree is required
• Bilingual - Spanish, Italian, or Portuguese language skills are not required, but are preferred

Benefits:

• Medical, Dental, and Vision plans with out-of-pocket costs
• 401K with 5% match after a 90-day waiting period
• 20 days of PTO starting
• All federal holidays

If you are an Executive Assistant & New York Office Manager looking to take the next step in your career, apply now! #LI-RB1