Workplace Coordinator

Description

Role and Responsibilities:

+ As the first point of contact, professionally manages and provides an excellent first impression to callers, visitors, customers and employees by answering telephone inquiries and greeting visitors in a professional, efficient and friendly manner.

+ Serves as office ambassador to employees and visitors alike.

+ Ensure the entire office, including conference rooms and public areas are well maintained

+ Maintains organization security by following procedures; maintains daily visitor log and issues visitor badges.  

+ Manages all aspects of the office including, but not limited to, office maintenance, receiving and distribution of mail, ordering office supplies and maintaining office equipment

+ Develops and maintains relationships with building management services, vendors, caterers, and groups to facilitate work

+ Initiates facility repair requests with building management and/or outside vendors and follows up through completion, working closely with the Facilities Manager on contracts, etc.

+ Responsible for setting up/breaking down large meetings, ordering catering for meetings, helping to organize employee events, restocking kitchen/pantry areas and ensuring it stays organized and clean

+ Assists with onboarding of new employees/contractors

+ Ensures knowledge of staff movements in and out of the organization, managing office floorplan and seat assignments

+ Maintains schedule of client conference rooms

+ Assists with executive and other internal meeting requests as needed.  

+ Attend monthly landlord hosted operations meetings

+ General administrative and clerical support

+ Light lifting is required (up to 50 lbs.)

Additional

Duties and Responsibilities:

+ Exercises independent judgement in the completion of tasks and overall works with little supervision

+ Positive attitude with a strong customer service orientation

+ Superior organization skills: ability to multitask and prioritize responsibilities

+ Strong attention to detail

+ Must be highly dependable, and possess excellent written and verbal communication skills

+ Team player dedicated to working cooperatively and seamlessly with the entire executive organization as needed

+ Always looks and acts professional in our business casual work environment and has an unflawed ethical compass

+ Maintains confidential information

+ Effectively communicate at all levels

+ Technology savvy and able to quickly learn various platforms as needed

Requirements

Education and Experience:

+ High school diploma

+ 2-4 years strong customer service experience

+ 2+ years of office management and leadership experience in a fast-paced environment

+ 2+ years of experience using Microsoft applications-Word, Excel, PowerPoint and Outlook

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .