Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.

Responsibilities:

- Manage a multi-line phone system by answering and directing calls promptly and courteously.

- Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.

- Perform accurate data entry tasks to maintain and update records.

- Coordinate email correspondence, responding to inquiries and forwarding messages as required.

- Organize files and documents systematically to ensure easy accessibility.

- Schedule appointments and maintain calendars efficiently.

- Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.

- Assist with general administrative duties to support the team and office operations.

- Handle sensitive information with discretion and confidentiality.

Requirements - Proficiency in Microsoft Office 365, particularly Word and Excel.

- Demonstrated experience working in a law firm or legal environment.

- Strong interpersonal skills with the ability to interact effectively with clients and colleagues.

- Familiarity with managing multi-line phone systems.

- Excellent organizational abilities and attention to detail.

- Ability to handle email correspondence professionally and efficiently.

- Proven skills in scheduling and calendar management.

- Capability to manage files and documents in a structured manner. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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