Administrative Assistant

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.

We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, Dream Works Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

NBCUniversal is a subsidiary of Comcast Corporation. Visit  for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Administrative Assistant is responsible for supporting multiple Unscripted Legal Affairs executives within the broader Universal Television Entertainment Legal Affairs team. The position will require a broad set of administrative skills, including exceptional time management and organizational skills. The ideal candidate will be professional, highly energetic, and personable with a superior attention to detail.

Responsibilities:

* Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendars; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience, and persistence in routinely rescheduling meetings

* Answer phones professionally and take messages as required

* Maintain strict confidentiality and professionalism along with a positive attitude

* Coordinate staff meetings, conferences, and client meetings as necessary

* Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)

* File, track, and locate relevant agreements in company's document management systems

* Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices

* Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio/visual needs for critical meetings

* Arrange travel and all accommodations including comprehensive and detailed itineraries; process travel expenses and reimbursements and keep accurate and timely expense account records

* Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers

* Manage administrative and coordination aspects of special projects as designated, including planning and organizing internal events

* Conduct Internet and other research as needed

Qualifications

Basic Requirements:

* 1+ year of experience working in a corporate environment

* College degree and/or equivalent work experience required

* Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel

* Knowledge of Adobe Photoshop or similar design software

* Demonstrated interest in media industry or legal field

Desired Characteristics:

* Superior organizational, problem-solving, and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.

* Knowledge of and experience with Docu Sign

* Previous experience performing administrative assistant responsibilities in a fast-paced…