Receptionists​/Secretaries Medical and Executive

Position: Receptionists/Secretaries, Except Legal, Medical and Executive
About US-
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Titles:
Receptionists/Secretaries, Except Legal, Medical and Executive
Duration:
Contract
Location: New York, NY (10004)
Shift Timings: Mon-Fri
Pay: USD 20/hr – USD 23/hr

Position summary:
Provides comprehensive administrative and operational support to the Deputy Superintendent by coordinating daily activities, managing schedules, communications, and records, and supporting examination and supervisory processes. Serves as a key liaison across business units, ensuring timely coordination, documentation, reporting, and use of supervisory systems while assisting with projects, staffing activities, and data-driven summaries.

Key Responsibilities:

• Provides administrative support to the Deputy Superintendent; including coordinating day-to-day operations.
• Performs a variety of substantive professional, technical, and administrative duties under the supervision and guidance of professional staff.
• Maintains the Deputy Superintendent’s calendar, schedules meetings and conference calls, arrange travel and reservations, and prepares handouts, presentations and background materials.
• Assists in scheduling of covered entity examinations, ensuring proper coordination and documentation. Coordinate with business units on issuance of examination correspondence and procurement of examination reports to support ongoing examinations.
• Responds to incoming phone calls, emails and correspondence or refers to appropriate staff, gathers and provides any background information for inquiries, and brings critical issues to the attention of the Deputy Superintendent as necessary.
• Maintains mail logs, scans and distributes mail as requested by staff.
• Track supervisory memoranda and reports and maintains logs of examination reports and findings.
• Utilizes the use of the Supervisory systems including but not limited to, Examination & Assessment System, and Linx databases;
  Microsoft Excel;
  Word, and the business unit (Cybersecurity) portal. Maintains records of files to be archived or needed for archival retrieval. Assists the Deputy Superintendent with ad hoc projects creating summary documents and data utilizing desktop automation such as excel and PowerPoint.
• Coordinates tracking business unit staffing priorities and vacancy postings and canvassing activities.

Application Process
Resume Review
Initial discussion
Video Screening
Client Interview

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.
Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.