Receptionists​/Secretaries Medical and Executive

Job Title:

Receptionists/Secretaries

Employment Type:

Contract

Work Hours:

37.5 hrs./week
Work site: 100% Onsite

Location:

One State Street, New York, NY 10004
Job Duration: 2 years
Closing: 02/06/2026.

Minimum Candidate Qualifications :

• Provides administrative support to the Deputy Superintendent, including coordinating day-to-day operations.
• Performs a variety of substantive professional, technical, and administrative duties under the supervision and guidance of professional staff.
• Maintains the Deputy Superintendent's calendar, schedules meetings and conference calls, arranges travel and reservations, and prepares handouts, presentations, and background materials.
• Assists in scheduling covered entity examinations, ensuring proper coordination and documentation.
• Coordinate with business units on issuance of examination correspondence and procurement of examination reports to support ongoing examinations.
• Responds to incoming phone calls, emails and correspondence or refers to appropriate staff, gathers and provides any background information for inquiries, and brings critical issues to the attention of the Deputy Superintendent as necessary.
• Maintains mail logs, scans and distributes mail as requested by staff.
• Track supervisory memoranda and reports and maintains logs of examination reports and findings.
• Utilizes the use of the Supervisory systems including but not limited to, Examination & Assessment System, and Linx databases;
  Microsoft Excel;
  Word, and the business unit (Cybersecurity) portal.
• Maintains records of files to be archived or needed for archival retrieval.
• Assists the Deputy Superintendent with ad hoc projects creating summary documents and data utilizing desktop automation such as excel and PowerPoint.
• Coordinates tracking business unit staffing priorities and vacancy postings and canvassing activities.

• Monday through Friday, 9 AM to 5 PM; 37.5 hours per week.
• Telecommuting may be allowable upon discretion of the hiring manager.
• Client does not provide parking, but the office is accessible by bus.
• Interviews will be conducted in-person or online based on availability.
• Training will be provided.

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.