Clerical Associate - L III

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay.

The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

4:00 P.M - 12:00

A.M

Duties & Responsibilities

Purpose of Position:

This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work.

Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.

Examples of Typical Tasks:

At a higher level, performs the duties of Assignment Level II:
1. Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics.
2. Performs ordinary mathematical computations.
3. Checks records for accuracy of information and for conformity with established policies and procedures.
4. Operates a telephone call directory, multi-line phone, or switchboard.
5. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials.
6. Performs data entry and retrieval using a personal computer, video display terminal, or other automated
office systems.
7. Performs routine data processing functions in the area of production control.
8. May perform incidental typing.
9. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.
10. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.

In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:

Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.

In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks:

1. Supervises and instructs a small unit of group(s) engaged in clerical activities.

2. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s).

3. Serves as principal assistant to a Supervisor of a large section or unit.

4. Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records.

5. Assists in preparing and arranging for services and activities in connection with receptions and other public functions.

6. Supervises the operation of one or more multiple switchboards.

7. Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions.

8. Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and…