Administrative Project Coordinator
Job in
New York City, Richmond County, New York, USA
Listed on 2026-02-02
Listing for:
Shulman Fleming & Partners
Full Time
position Listed on 2026-02-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
MUST be local to New York City, Hybrid 3 days Midtown NYC
Salary: up to $90k
No Sponsorship Available
In this role you will support senior technology colleagues in a Financial Services firm. The primary responsibilities are supporting IT management with day-to-day administrative duties.
Principal Duties and Responsibilities
- Support senior IT management executives (tower leads)
- Manage recurring meetings
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Calendar maintenance, including scheduling meetings, appointments, speaking engagements
- Make travel arrangements
- File expenses
- Collaborate/coordinate with other IT administrative team members
- Coordinate communications among management
- Manage conference room reservations
- Manage contacts (e.g. Outlook)
- Requesting site access (e.g. security badges)
- Coordinating shared site permissions (e.g. SharePoint)
- Eligible to work in the USA
- At least 3-5 years of Administrative Assistant experience within Financial Services
- Prior experience supporting an IT executive preferred
- Microsoft Copilot, Word, Excel and PowerPoint proficiency required
- Well-developed interpersonal skills
- Enthusiastic, self-motivated, team oriented, works well under pressure
- Time management and multitasking skills required
- Excellent verbal and written communication skills
- Willingness to assist in duties called upon at last minute notice
- Willingness to undertake new tasks
- Must be able to work well with the administrative support team
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