Executive Administrative Assistant

What if you could build a career where ambition meets innovation? At LPL Financial, we empower professionals to shape their success while helping clients pursue their financial goals with confidence. What if you could have access to cutting-edge resources, a collaborative environment, and the freedom to make an impact? If you're ready to take the next step, discover what's possible with LPL Financial.

Job Overview:

The Executive Admin Assistant will provide executive administrative support to LPL's Chief Legal Officer. The Executive Assistant will provide executive administrative support with primary responsibilities including managing travel, scheduling meetings, maintaining calendars and files, and other duties as assigned. This position is based in our New York City office.

Responsibilities:

* Manage all day-to-day administrative responsibilities for the Group Managing Director (GMD), including scheduling, coordinating meetings, booking conference rooms, and other general administrative tasks.

* Maintain and update the GMD's calendar, ensuring all meetings are scheduled accurately and changes are communicated promptly; prepare meeting materials and arrange food/beverages as needed.

* Coordinate comprehensive travel arrangements-air, lodging, and transportation-in partnership with the corporate travel department.

* Ensure seamless travel experiences (e.g., early hotel check-in for red-eye arrivals, adequate buffer time between flights and meetings).

* Organize receipts and process expenses in Concur promptly to meet billing deadlines.

* Prepare and review documents for meetings and draft departmental communications.

* Plan and execute events, including department holiday parties and on-site support for town halls.

* Serve as gatekeeper for the GMD's schedule, ensuring priorities are maintained and respected.

* Proactively manage external meetings, scheduling prep sessions and securing pre-read materials in advance.

What are we looking for?

We're looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.

Requirements:

* 5+ years experience providing administrative support at the C-Suite executive level.

* Ability to work in-office Monday-Friday

* Experience working efficiently in a fast-paced professional environment

* Comfort working with high level executives; this is a high visibility position

Core Competencies:

* Advanced proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Word); MS Office Certification or equivalent expertise preferred.

* Proven success in managing complex travel arrangements across multiple time zones.

* Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively under pressure.

* Strong team collaboration skills, with a track record of building solid relationships with administrative peers and department stakeholders.

* Ability to engage confidently and professionally with individuals at all levels, including clients and senior leadership.

* Exceptional customer service capabilities.

* Outstanding written and verbal communication skills.

* Proactive and solution-oriented, with the ability to anticipate needs and take initiative.

* Demonstrated integrity and discretion in handling sensitive and confidential information.

Preferences:

* Experience in the Financial Services industry or supporting a high-growth organization

* Associate or Bachelor's degree

Pay Range:

$35.60-$59.33/hour

Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location. Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play - such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more.

Your recruiter will be happy to discuss all that LPL has to offer!

Company Overview:

LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace(6) , LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses.

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