Executive Administrative Assistant

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Category:
Administrative Assistant

Job Schedule:

Full time

Posted Date: T22:22:30+00:00

Job Shift: Day

Base Pay/Salary:
New York,NY $36.54-$48.56

Become an integral part of our Commercial & Investment Bank, Digital & Platform Services, Wholesale Lending Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, Digital & Platform Services you will partner with a global leader, managing a demanding and dynamic calendar and international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives' time.  You will also be working closely with key stakeholders to plan and lead large events, Town Halls, maintain critical follow-ups and will draft simple communications

Job responsibilities

* Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.

* Manage complex calendar for Senior Executive in a fast paced and dynamic environment.

* Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts.  Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.

* Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teems to maximize collaboration and efficiency.

* Arrange and maintain complex travel plans and itineraries for both international and domestic travel

* Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.

Required qualifications, capabilities and skills:

* A minimum of 5 years of experience supporting executive level leadership

* Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization

* Strong interpersonal, presentation and communication skills

* Exceptional international travel planning skills and knowledge

* Strong personal leadership, ability to work independently and effectively in a demanding, changing environment

* Strong depth of JP Morgan institutional knowledge

* Fluency in planning complex market visits

* Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teams

* Background in supporting revenue producers in a financial services environment

* Willing to work outside business hours as business needs require

Preferred qualifications, capabilities and skills

* Experience supporting at the Managing Director level (or equivalent) or above

* College degree is a plus

Note:

This role requires five days in the office (Mon-Fri) and will not support Hybrid options.