Secretary, Administrative​/Clerical

M-F day shift hrs. tbd.
Unpaid Meal Break
Possible Holiday or Overtime work
No travel required
No Parking Provided

The candidate must have a minimum of:

a. Proof of eligibility to work in NYS.

b. Three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

2. Job Description and Required Services:

Duties include, but are not limited to, the following:

• Provides administrative support to the Deputy Superintendent; including coordinating day-to-day operations.

• Performs a variety of substantive professional, technical, and administrative duties under the supervision and guidance of professional staff;

• Maintains the Deputy Superintendent's calendar, schedules meetings and conference calls, arrange travel and reservations, and prepares handouts, presentations and background materials;

• Assists in scheduling of covered entity examinations, ensuring proper coordination and documentation.

• Coordinate with business units on issuance of examination correspondence and procurement of examination reports to support ongoing examinations.

• Responds to incoming phone calls, emails and correspondence or refers to appropriate staff, gathers and provides any

background information for inquiries, and brings critical issues to the attention of the Deputy Superintendent as necessary;

• Maintains mail logs, scans and distributes mail as requested by staff;

• Track supervisory memoranda and reports and maintains logs of examination reports and findings;

• Utilizes the use of the Supervisory systems including but not limited to, Examination & Assessment System, and Linx databases;
Microsoft Excel;
Word, and the business unit (Cybersecurity) portal;

• Maintains records of files to be archived or needed for archival retrieval;

• Assists the Deputy Superintendent with ad hoc projects creating summary documents and data utilizing desktop automation such as excel and PowerPoint;

• Coordinates tracking business unit staffing priorities and vacancy postings and canvassing activities.

Notes:

* Telecommuting may be allowed at the discretion of the hiring manager
* The Department does not provide parking, but the office is accessible by mass transit.

Please include a Cover Letter with your resume

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.
Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).

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