Workplace Coordinator

Description We are looking for an organized and proactive Workplace Coordinator to join our team in New York, New York. In this long-term contract position, you will play a vital role in ensuring the smooth operation of daily office functions, inventory management, and employee engagement.

This role offers an excellent opportunity to contribute to a dynamic environment while supporting various workplace initiatives.

Responsibilities:

- Oversee inventory management for office supplies, kitchen items, IT equipment, and company merchandise, including conducting regular checks and restocking as needed.

- Place orders for necessary items and track deliveries to maintain adequate stock levels.

- Receive, sort, and distribute incoming mail and deliveries to ensure efficient handling.

- Maintain the cleanliness and organization of communal office areas, including the kitchen and pantry zones.

- Assist with onboarding new employees by coordinating desk setups and IT-related logistics.

- Greet visitors and manage the check-in process using company tools to ensure a detail-oriented experience.

- Support company events such as team-building activities, happy hours, and quarterly gatherings by assisting with planning and logistics.

- Conduct employee satisfaction surveys and collaborate with vendors to address office needs.

- Take on special projects and ad hoc tasks as required, with the potential for expanded responsibilities.

- Perform occasional heavy lifting tasks, up to 50 lbs., to support office operations. Requirements - Proven ability to manage inventory efficiently and maintain supply levels.

- Experience in coordinating schedules and handling dispatch tasks effectively.

- Strong leadership and organizational skills to oversee office operations.

- Knowledge of full-cycle payroll processes is a plus.

- Excellent communication skills for answering inbound calls and engaging with employees.

- Ability to multitask and adapt to changing priorities in a fast-paced environment.

- Comfort with performing physical tasks, such as lifting and moving items.

- Previous experience in a workplace coordinator or similar role is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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