Senior Executive Assistant

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Job Description

Senior Executive Assistant

Contract:

New York, New York, US

Salary Range: 35.00 - 39.00 | Per Hour

Job Code: 367178

End Date:
Days Left: 29 days, 3 hours left

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Position Details:

Industry: Banking Industry

Job title:
Senior Executive Assistant

Location:
New York, NY 10013 Onsite

Duration: 6 Months + Possible Extension

Start date: ASAP!

Pay Range: $35/hr - $39/hr

Preferred Qualifications:

Prior experience supporting an Investor Relations team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions

Experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions

Background working in a large, global corporation with complex structures, matrixed teams, and rigorous reporting or regulatory timelines

Responsibilities:

• Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment
• Manages complex calendar day-to-day and aligns schedule with Head of IR's preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
• Resolves conflicting requests independently based on knowledge of business and other priorities
• Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
• Work closely with the Business Execution team as well as individuals across Finance and to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
• Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
• Organize and execute executive events, including offsite meetings and investor/analysts' engagements, ensuring all logistics are handled efficiently
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off
• Coordinates travel arrangements and develop detailed trip schedule/itinerary, including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
• Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
• Builds relationships and coordinates with other Executive Assistants; serves as back up support, when required
• Orders supplies and process invoices through Procure to Pay system

Qualifications:

• Proven and significant experience supporting senior C-Level executive with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
• Exceptional organizational multitasking and problem-solving skills.
• Critical thinking skills and ability to work and problem-solve proactively and independently
• Prioritization and workload management skills, including able to prioritize tasks in a fast-paced environment
• Excellent verbal and written communication skills, including experience communicating with senior level executives
• Self-motivated and detail oriented with excellent organizational skills
• Highly proficient in Office (Outlook, Teams, One Drive, PowerPoint, Word and Excel) and Adobe Pro
• Strong business acumen and ability learn business/functional priorities and timelines. Able connect dots and translate to their own work
• Strong discretion and confidentiality

Education:

• Bachelor's/University degree or equivalent experience

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

Job Requirement

• executive assistant
• C-Level executive
• CFO
• financial officer

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• Khushi Mehta

Apply Now