Executive Assistant

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.

At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands - Coach and Kate Spade New York - was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen.

We're always on a journey to becoming our best, but you can count on this:
Here, your voice is valued, your ambitions are supported, and your work is recognized.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.

The Executive Assistant will perform a wide range of administrative and office support activities and aide the VP in facilitating the efficient operation of the organization.

Responsibilities:

* Maintain the VP's appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking and coordinating travel arrangements.

* Assist the VP with daily administrative duties and completes a broad variety of administrative tasks that include completing reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

* Assists and supports the VP in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary.

* Works closely and effectively with the VP to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

* Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the office.

* Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.

* Notify the VP of important dates and meeting appointments.

* Input expenses into the Concur system and follow up accordingly.

* Manage sensitive matters with a high level of confidentiality and discretion.

* Plan, coordinate, organize and help at various company meetings, events, and celebrations.

* Coordinate to manage inventory of the company's supplies, reordering as needed.

* Be easily assessable for after-hour travel, scheduling, and other needs.

* Pick up deliveries and run errands as needed for the VP for business reasons.

* Project Management ability with strong ability to work within Teams, PowerPoint, Excel and ability to learn new technologies.

* Lead the creation and compilation of Real Estate Site Tour packages and Real Estate Committee Decks with support from cross functional partners.

* Ability to reach out to external partners (Landlords, Operations Partners, etc) to share and/or request information to support Real Estate site tours, meeting requests, etc.

Requirements:

* 3+ years experience, a combination of education and experience will be considered

* Must be proficient with Microsoft Office, Word, PowerPoint, PDF Format, Excel & Teams Suite

* Highly organized and self-motivated

* Excellent verbal and written communication skills in English & Vietnamese

* Detail-oriented and good time management skills and ability to prioritize work

* Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment

Our Competencies for All Employees

* Courage:
Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.

* Creativity:
Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.

* Customer Focus:
Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

* Dealing with Ambiguity:
Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.

* Drive for Results:
Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and…