Associate Registrar - College of Dental Medicine

Associate Registrar - College of Dental Medicine

Job no: 498638
Work type: Staff Full-time
Department: Registrar
Location: Dental School Campus, 1293 Broadway, New York, NY 10001
Categories: Academic Administration

Position Summary:

Yeshiva University announces its proposed new DDS program and is hiring new faculty and staff to support the school. The curriculum will integrate Digital Dentistry techniques to be taught by today's dental thought leaders and master clinicians. The school plans to provide a unique 36-month dental education program through an innovative "Block" style curriculum, which will ensure in-depth learning and understanding.

Please join this new and innovative proposed DDS program.

The inaugural Associate Registrar provides overall leadership and management of all aspects of student registration and recordkeeping, ensuring the integrity and confidentiality of student and institutional records, compliance with all relevant state and federal laws and regulations, and reporting to relevant institutional stakeholders and state bars. The Registrar works closely with the Dean and other members of the Dental School, as well as all other Schools of Yeshiva University, to implement academic planning and policy, and works collaboratively with the University Registrar and administration.

This position reports to the University Registrar and the Dean of the Dental School and will supervise all full- and part-time staff in the office.

Position Responsibilities:

Records

• Establishes and administers processes and procedures for student records management, archiving, and following the University records retention policy, in collaboration with the University Registrar and in compliance with all relevant regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records
• Has a firm understanding of FERPA and ensures that all University constituencies and stakeholders abide by its regulations
• Oversees all Registrar services for students and faculty, including transcript processing, grade processing, transfer credit evaluation, scheduling and registration, degree conferral, and making certifications to the relevant state bars for students seeking admission
• Manages compilation, recording, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, grades, and bar pass rates to relevant constituencies, state, and federal accreditation agencies

Registration

• Collaborates with the Deans' office to establish and disseminate the academic calendar, create and update all registration materials, and ensure that all relevant IT systems (e.g., Banner, 25
  
  Live) reflect the calendar and schedule
• Establishes schedule and timeline for student registration for fall, winter, spring, and summer semesters, manages online student registration process, including periodic student communication, deadline adherence, and enrollment in requested classes
• Acts as a liaison to other institution partners to facilitate cross-listing and registration of jointly offered courses

Office of the Registrar management

• Supervises office personnel
• This will include allocating work, training, promoting, enforcing internal procedures and controls, and evaluating performance
• Implements technological improvements and updates, designs, and optimizes Registrar's office functions

Other

• Participates in the development of University policies and procedures regarding student records and registration
• Works collaboratively with the Office of the Registrar managers across all YU Schools
• Responsible for leadership of IT projects for the benefit of the Dental School and shared leadership of IT projects shared with other YU Schools in conjunction with the University Registrar and Associate Registrar for Systems
• Engages in professional development opportunities as a representative of YU, including keeping up to date with federal and state educational policy requirements regarding enrollment and recordkeeping

Experience & Educational Background:

• Bachelor's degree required;
  Master's degree strongly preferred
• Candidates should possess at least 3 years of experience in a college or university administrative setting, with a preference for experience in a Registrar's Office
• Experience in academic records management, curriculum administration, and student services preferred
• Knowledge of FERPA and other relevant federal and state laws is preferred

Skills &

Competencies:

• Ability to collaborate effectively with both university and dental school administrators
• Ability to provide excellent customer service
• Ability to maintain a high level of discretion and confidentiality
• Strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community
• Excellent written and oral communication skills, strong attention to detail to ensure accuracy, strong analytic and problem-solving skills, ability to multitask, effectively prioritize work, and adjust to…