Executive Assistant

6+ Years Must demonstrate proven advance level in Outlook and Word.

Must demonstrate proven Mid Level experience Excel, PowerPoint and the Internet.

Bachelor’s Degree.

1+ years work experience in media industry.

Proven ability to provide administrative support.

Proficient in MS Office including Word, Excel, Outlook; advanced PowerPoint.

Basic understanding and awareness of media and digital platforms.

Strong communication skills, both verbal and written.

Self-starter with excellent phone manner, interpersonal skills, and oral/written communication skills.

Ability to maintain professional discretion with sensitive and privileged information.

Proactive & detail-oriented with strong organizational skills.

Ability to thrive in a fast-paced, team-oriented, deadline-driven environment.

Ability to prioritize administrative duties. Demonstrated ability to handle multiple projects and details simultaneously.

Excellent interpersonal skills including tact and diplomacy

Ability to work cooperatively with staff inside and outside of the department

Ability to exercise good judgment

Act as liaison between manager and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner

Primary point of contact for internal employees for the manager, initiating work within the department or checking the status of jobs already in progress

Phone work: manage phone calls to ensure that attention is always given to the most urgent materials/requests first

Update and maintain schedule; schedule meetings with numerous attendees as requested

Reserve conference rooms and order food for meetings;
Update and maintain contacts

Assist in special projects as requested

Assist with daily operation of the network, ensuring smooth and efficient workflow

Sort/prioritize mail; flag & highlight any relevant articles and advertisements

Collect and organize documents from President’s direct reports

Take accurate notes during senior team and channels meetings and distribute materials pre & post meeting

Coordinate and manage quarterly channel meeting, senior staff offsites and events

Manage mass communications on behalf of Manager

Arrange all President’s travel, including car service, air travel and hotels

Draft and process all travel, entertainment and business expenses, including reconciling and responding to any auditing or finance requests

Be able to seek out and disseminate pertinent information