Executive Assistant - Real Estate

About the job Executive Assistant - Real Estate

Executive Assistant - Real Estate

Position Summary 4pm
-12am

We are seeking an experienced and organized Executive Assistant to support senior leadership in our real estate operations. The ideal candidate will provide high-level administrative support, assist with property management coordination activities, and uphold excellent communication with internal teams, clients, tenants, and vendors. This role requires a proactive problem-solver with strong attention to detail and the ability to manage multiple priorities in a fast-paced real estate environment.

Key Responsibilities

Administrative Support

Provide high-level administrative assistance to executive leadership including calendar management, email correspondence, travel arrangements, and meeting coordination.

Draft, edit, and prepare professional business communications (emails, memos, presentations, reports).

Real Estate Operations

Coordinate scheduling and logistics for property showings, inspections, and tenant meetings.

Assist with lease documentation and ensure accurate record keeping of contracts, renewals, and tenant files.

Support tenant and owner inquiries, delivering timely, professional responses.

Communication & Relationship Management

Act as a liaison between leadership, team members, clients, tenants, and external partners.

Maintain organized communication channels and ensure messages are tracked and executed.

Coordination & Project Support

Coordinate vendor and maintenance schedules as needed and follow up on task completion.

Assist with special projects related to administrative improvements, marketing campaigns, and operational initiatives.

Qualifications

Experience:

2-5 years in executive support or administrative roles, preferably within real estate, property management, or related industries.

Communication

Skills:

Excellent written and verbal communication skills with a professional phone presence.

Organizational

Skills:

Strong ability to manage multiple tasks, priorities, and deadlines with minimal supervision.

Technical

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort using real estate databases or property portals.

Interpersonal

Skills:

Professional demeanor with strong relationship-building abilities and a client-centric approach.

Preferred (Optional)

Prior experience supporting executive leadership in a real estate or property management setting.

Familiarity with lease administration, CRM/MLS systems, and online tenant portals.

What Youll Bring

Exceptional organization and proactive work style

High level of professionalism and confidentiality

Ability to thrive in a collaborative, fast-moving environment