Assistant to Partner​/Global Lead, Corporate Services

A Billion-Dollar Global Private Equity Firm is seeking a new Full-Time/Permanent Assistant to join its Capital Solutions Team, with primary support for the Partner/Global Lead! The current person in the role is being promoted, which is why the position is open. Candidates must have a minimum of 7-10+ years of applicable executive administrative support experience, ideally working within financial services, and a Bachelor's degree is required.

They are looking for someone who loves being an EA and wants to stay in an administrative role long-term. Ideal candidates should be extremely polished, positive, high-energy, responsive, and professional, possess excellent interpersonal and communication skills (the Partner has a lot of energy!), and be accustomed to working in a very fast-paced, ever-changing environment. This is an amazing, client-facing opportunity to be part of the mix and support a top-level, nice executive at one of the premiere financial services firms in NYC!

• Salary depends on experience (100-130k base), plus built-in paid overtime (lots of $$$ to be made!) and generous discretionary bonus eligibility. AMAZING, comprehensive benefits (medical/dental/vision, flex spending, wellness, lunch/coffee bar/gym, etc.)
• Hours are 9:00am to 6:00pm, with flexibility for heavy overtime. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Provided primary, high-level executive administrative support to Partner/Global Lead, with additional support for two other MDs.
• Extensive calendar management (50-60 client pitches per day) - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met, etc.
• Prioritize conflicting needs; handle all matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Arrange complex travel plans (commercial/private) and compose detailed itineraries (partner travels 40% of the time).
• Schedule and organize meetings, conferences, and off-site events, including all related logistics.
• Maintain information in Salesforce (CRM database) and run reports as needed.
• Prepare agendas, board materials, memos, and routine correspondence.
• Allocate business invoices in People Soft system as needed, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system.
• Coordinate closely with other assistants to provide phone coverage and back-up assistance.
• Manage work priorities independently and respond to business outside of normal business hours as needed.
• Work closely and effectively with Executive to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and assisting with other tasks that facilitate the Executive's ability to effectively lead the group.

Required Qualifications:

• Minimum 7-10+ years of applicable executive administrative experience, ideally within financial services.
• Bachelor's degree required.
• Strong initiative and ownership of responsibilities - must demonstrate a proactive, positive approach towards given tasks.
• Superior level of client-service orientation.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations, demonstrating poise, tact, and diplomacy.
• Exercise the highest level of confidentiality, discretion, integrity, and trustworthiness at all times.
• Superb written and verbal communication skills.
• Extremely organized and detail-oriented with strong commitment to accuracy.
• Team-oriented and collaborative attitude is a must.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint.
• CRM experience a plus.

If you meet the required qualifications and are interested in this role, please apply today.

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