Executive Assistant

Our client, a media and entertainment nonprofit in NYC, is looking for an Executive Assistant. With minimum direction you must be able to handle all administrative duties for the President & CEO and lend support as needed to other assistants.

• 2-3 month assignment to start
• $35-38 /hour depending on experience
• $75,000-$80,000 on a full time basis

Responsibilities:

• Schedules and maintains President & CEO's calendar of appointments, meetings and travel itineraries, anticipating changes and preparing meeting materials, charts and other documents, as needed
• Answers and screens telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as needed
• Acts as liaison between the President & CEO and her direct reports, as well as internal and external contacts and Board members, composing correspondence, memos and reports
• Disseminates information throughout the building as needed
• Coordinates all paperwork necessary for approval, such as attendance sheets, travel and expense reports, following up with department members as needed
• Engage as an ambassador for social media initiatives by actively sharing posts within one's own networks, to amplify the organization's reach and foster community engagement
• Provides administrative support to other executives and assist with special projects or other duties as assigned

Core Competencies:

• Highly organized with proven ability to meet deadlines and budgets.
• Ability to take ownership of all tasks and manage simultaneously.
• Outstanding verbal communication and superior business writing skills.
• Positive and professional demeanor with excellent interpersonal, administrative and managerial skills.
• Ability to handle and prioritize multiple tasks while maintaining attention to detail.
• Resourcefulness, creativity and strong problem-solving and research skills.

Required Qualifications:

• 10+ years of administrative experience in a fast-paced environment
• Pleasant personality, polished with the ability to keep information confidential
• Exceptional multi-tasking abilities with the ability to pivot quickly
• Excellent communication skills, written and verbal
• An independent thinker who is very detail oriented with excellent organizational skills
• A team player who is proactive with great initiative
• Ability to perform through research to compile information and generate reports
• Proficient in MS Word, Excel and PowerPoint and able to learn other programs quickly
• Strong work ethic with preference for in-person collaboration in a high-energy office environment
• Able to work flexible hours and overtime (nights, weekends and holidays, as needed)
• Bachelor's degree from an accredited college or university
• Bilingual fluency in Spanish a plus

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

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