Administration Assistant Job New York City area,New York USA,Administrative/Clerical

About the job Administration Assistant

Job Brief:

We are searching for an Administrative Assistant to provide support to the administration department to ensure smooth day-to-day operations. This includes cross-communication between departments, clerical work, and assistant duties.

Responsibilities:

Managing office tasks such as crafting reports, filing, reordering supplies, presentations, and setting up for meetings.
Attend meetings to record minutes.
Maintain professional and polite communication via email, mail, and over the phone.
Answering phone calls and rerouting callers to the appropriate person.
Anticipate any needs in order to ensure a positive and seamless experience.
Providing real-time support by making appointments and staving off conflicts.
Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Greet visitors or callers and determine whether they should be given access to specific individuals.
Handle travel arrangements such as booking flights and cars, and making restaurant and hotel reservations.
Use computers to generate documents, reordering supplies, make notes from meetings, and create presentations.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Other duties may be assigned.

Requirements:

High School graduate or its equivalent
Additional qualifications are a plus
1+ year of administrative experience
Literate in Microsoft Office
Good organizational skills
Good interpersonal skills, desire to be proactive, and approachable personality
Ability to give full attention to what other people are saying and to actively find ways to help them
Ability to adjust actions in relation to others' activities and manage one own's time and others' time


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