Administrative Assistant
Listed on 2026-01-06
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Location: New York, NY 10172
On-site
Pay rate: $30/hr W2
Job Description
The client is seeking a highly organized and proactive Executive/Administrative Assistant to support senior leadership. This role ensures smooth daily operations through managing complex calendars, coordinating travel and meetings, handling expenses, and serving as a key liaison across teams.
Key Responsibilities
Provide dedicated support to three senior executives across middle and back-office functions
Manage Outlook calendars and collaborate with other EAs to align schedules
Coordinate business travel, client meetings, events, conference calls, and venue bookings
Process expenses and reconciliations using CONCUR and COUPA
Manage office supplies, maintenance requests, and business card orders
Arrange food/beverage for meetings and handle business dinner reservations
Support travel logistics for executives visiting NY from the Tokyo head office
Qualifications & Skills
Bachelor's degree preferred
On-site role (remote only with prior approval)
Strong collaboration, multitasking, and communication skills
Proficiency in Japanese and fluency in English required
MS Office skills; familiarity with CONCUR and COUPA preferred
Flexible, detail-oriented, and able to handle fast-paced demands
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