Adminsitrative Coordinator

Overview

The Jewish Board has delivered innovative, best-in-class mental and behavioral health services for nearly 150 years, serving everyone from infants and their families to children, teens, and adults. We impact more than 45,000 New Yorkers each year.

Location:

463 7th Ave, New York, NY 10018, US

This in-office position plays a pivotal role in the Facilities Management team as a key support member, multitasking across several areas to increase departmental performance, accountability, and efficiency.

• Assist and support HQ facility personnel
• Collaboratively interface with Real Estate, Procurement and programs
• Fills in for other Facility Support Staff as required
• Process all facilities-related invoices/fines/violations through Intacct for payment
• Maintain capital project files
• Open and close all agency Con Ed and National Grid accounts; troubleshoot problems with Con Ed/National Grid (turn off notices, etc.)
• Process paperwork to renew annual flood insurance
• Request and maintain files for certificates of insurance (COI)
• Review and process facilities-related invoices, ensuring accurate billing by communicating with Regional Managers or Supervisor
• Review monthly, quarterly, semiannual, and annual inspections to ensure timely execution
• Enter facilities purchase requests
• Maintain spreadsheets for summonses, invoices, vendors, capital projects, and more
• Complete other special projects and tasks as assigned and in a timely manner
• Maintain departmental central record filing and database, insurance records
• Provide mail room support as needed

• Self-starter & motivated
• Exceptional organizational skills
• Computer literate and proficient in MS Word, Excel and Outlook
• Quick learner
• Strong written, verbal and interpersonal skills

• H.S diploma, GED or 3 years equivalent experience

Microsoft Office (Word, PowerPoint, Excel, Outlook); comfortable and proficient using audio/video platforms (e.g., Zoom)

The candidate should be able to read paper and electronic documents and perform significant data entry into various computer programs. Manual dexterity and hand-eye coordination to travel independently using public transportation.

The offices at Jewish Board are accessible in accordance with the ADA. The role typically requires sitting (80%) and standing (20%).

We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.

The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are committed to building diverse, equitable, and inclusive teams and strongly encourage candidates from historically marginalized backgrounds to apply.

Treat every person with dignity. Strive to be outstanding. Embrace each other’s differences. Engage individuals and families as our partners.

We heal our communities one person at a time through thoughtful collaboration. We respect diversity and are an equal opportunity employer. We will endeavor to make reasonable accommodations for qualified employees with disabilities unless it imposes an undue hardship on the operation of our business.