Administrative Assistant - Probation

Full Time Administrative Assistant - Probation

Provide confidential clerical and administrative support for the Probation Department. Organize files, create correspondence, and prepare reports or documents. Completes a range of clerical tasks including managing calendars, sorting mail, preparing invoices, and assisting with event planning.

• Greets public, answers phones, and directs clients to appropriate staff.
• Prepares, proofs and processes confidential reports for agency staff.
• Collects, prepares, and distributes incoming/outgoing mail.
• Assists probation staff with a variety of reports and projects.
• Enter client/case information into the agency database.
• Sets up files, closes files, keeps file information current.
• Scans and expunges closed probation files.
• Prepares monthly staff/agent meeting minutes.
• Acts as agency computer resource person in solving basic computer problems and development of forms, graphs, paper brochures, and power points, etc.
• Assists in preparation of annual comprehensive plan and policy/procedure manual.
• Acts as backup officer Office Supervisor (collecting fees, ordering supplies, code claim sheets, etc.) when absent.
• Maintains and keeps forms and manuals updated.
• Supervises clients in the lobby or in the detention room, assists in supervising clients working in the building performing community service.骗人的>
• Attends workshops and training as needed to maintain job responsibilities.
• Works closely with probation staff, clients, Court Administrator staff, law enforcement records, and general public.
• Other duties as assigned or apparent.
• Regular attendance is required.
• Attending meetings and training, as needed.

• Must have a high school degree and one of the following:
• Legal Secretary Certificate; or
• Two years full‑time experience in theGpu corrections/legal clerical field
• Three years full‑time experience in the clerical field.

• Must possess a valid driver’s license and be able to drive in the state of Minnesota.
• Pass criminal history check.
• Administrative experience.
• Knowledge of legal system preferred.
• Bookkeeping skills
• Experience with Microsoft support and maintenance.
• Above average word processing/computer skills.
• Scan and process records according to retention schedule.
• Excellent inter-personal communication, written, and verbal communication skills.
• Above average knowledge of basic computer and technical skills.

Position is a Grade 3 with an entry level hourly wage range of $22.70 to $25.46, DOQ.

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