Account Clerk - Accounts Payable

Under the general direction of the Assistant Finance Director, the Account Clerk is responsible for accurately calculating, processing, and reviewing payments and financial transactions for the City of New Ulm and Public Utilities Commission. This role ensures compliance with city policies, state regulations, and accounting standards while providing excellent service to internal and external stakeholders.

• Process accounts payable, including vendor setup, data entry, editing entries, purchase orders, and preparing check, wire, ACH, and EFT payments.
• Prepare and review council reports related to accounts payable.
• Manage special assessments, including certification of street projects, unpaid weed/snow removal, sidewalk repairs, and delinquent water/sewer charges; reconcile projects with county records; assist with audits.
• Assist with liquor and other licenses, ensuring compliance with state and local regulations.
• Provide back-up support for utility billing, including meter orders, payments, and refunds.
• Serve as point of contact for public inquiries and provide reception duties as needed.
• Maintain, organize, and process financial documents, including data entry and recordkeeping.
• Schedule and coordinate work activities, as required.
• Conduct information searches and type correspondence as needed.
• Enter data into the Automatic Clearing House (ACH) system.
• Train personnel on processes and software applications.
• Learn and implement new software programs; work with technical support to resolve issues.
• Document procedures and maintain accurate records of financial processes.
• Assist with accounts receivable and miscellaneous journal entries.
• Process deferred compensation and health savings contributions.
• Process Hotel/Motel tax collections reports and assist with audits.
• Processes bad debts and electronic filing of accounts payable, agreements, contracts, and leases.

The aforementioned functions are normal for this position. They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Knowledge of accounts receivable, accounts payable, and collections processes.
• Understanding of state and local regulations regarding liquor licensing.
• Familiarity with state tax laws and local government compliance requirements.
• Knowledge of property taxes and the assessment process.
• Strong customer service and communication skills.
• Experience with Incode billing programs, billing statements, and meter readings.
• General knowledge of City policies and procedures.
• Ability to communicate clearly and concisely in writing and verbally.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Ability to interact effectively with the public and coworkers.
• Strong mathematical aptitude and accuracy in accounting functions.

• High school diploma or equivalent required.
• Associate’s degree in Accounting or related field preferred.
• At least two years of accounting experience in the last five years required; collections experience preferred.
• Proficiency in Microsoft Excel and Word.