Sr. Project Coordinator

Overview

PRISM Vision Group is seeking a highly organized and detail-oriented Senior Project Coordinator to support the Chief Medical Officer (CMO) and advance physician-led initiatives across the organization. This role is instrumental in helping plan and execute key physician work streams, from leadership meetings to physician retreats. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, communicates effectively with physicians and executive stakeholders, and brings structure and follow-through to physician-focused initiatives.

Compensation DOE:
Range: $80,K

• Provide executive administrative support to the CMO (e.g., calendar, expenses, travel logistics).
• Serve as the primary coordinator for strategic initiatives and leadership activities led by the CMO, including the Physician Leadership Council and Medical Director Council.
• Schedule, plan, and manage logistics for monthly physician leadership meetings, including agenda creation, materials development, and follow-up communication.
• Draft correspondence, executive summaries, and briefing materials for internal and external physician audiences.
• Develop agendas, content, and minutes for Executive Staff Meetings.
• Activities and related support may be after-hours to accommodate physician schedules.

• Work with functional areas (e.g., Finance, Data Analytics, RCM, Operations) to adjust and track physician-leadership related KPIs and reporting.
• Organize, document, and track physician-leadership council goals, initiatives, and KPIs.
• Lead and manage meetings with corporate and operations partners as they relate to CMO initiatives.

• Schedule, coordinate, and manage meetings related to new physicians (e.g., “New Physician Day,” CMO-site visits).
• Lead the new physician mentorship program in collaboration with the CMO and supporting corporate functions.
• Promote new physician engagement and culture via continued communication and maintenance of communication channels.
• Work with recruiting liaison team to ensure seamless onboarding of new physicians and isolate areas of support from the CMO.

• Lead planning and execution of physician-facing events such as the annual physician retreat and leadership summits.
• Develop slides and materials for physician-facing events.
• Coordinate with internal stakeholders to ensure seamless execution of event logistics.
• Create and maintain event timelines, trackers, and budgets.

• Adapt quickly to new, high-priority initiatives impacting the CMO and physician experience.
• Track physician-related projects, timelines, and deliverables, ensuring clarity, alignment, and accountability across teams.
• Develop and maintain trackers and project documents to keep stakeholders informed.
• Liaise with cross-functional departments (e.g., HR, Operations, Marketing) to ensure successful execution of physician initiatives.

• Conduct routine site-visits with the CMO to meet with physicians and staff.
• Help develop initiatives to strengthen physician community, connection, and culture across PRISM.
• Support efforts to document and share physician best practices across the network.

• Bachelor’s degree required; background in healthcare administration, communications, or project management required.

• 2–4 years of experience in project coordination and executive support.

• Exceptionally organized and detail-oriented.
• Comfortable working with high-level executives and physician stakeholders.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook, Word) and project tools (e.g., Smartsheet, Teams).
• Professionalism, discretion, and a collaborative, can-do attitude.

• Remote position with travel required for retreats, occasional in-person events, and clinic site visits (25%).