Administrative Coordinator

Position: ADMINISTRATIVE COORDINATOR 3
Office of Juvenile Justice

New Orleans Regional Office

2550 Belle Chasse Hwy., Gretna, LA 70053

(Use the "Apply for this Job" box below).-region

The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth, who will become productive, law-abiding citizens. Join a team where your organizational talent and commitment to service make a real difference. As an Administrative Coordinator 3 in the Regional Office, you will be the backbone of daily operations-supporting staff, assisting clients, and ensuring the smooth flow of essential administrative processes.

This role is perfect for someone who thrives in a dynamic environment, enjoys helping others, and takes pride in keeping complex systems running efficiently.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING

CORE COMPETENCIES:

* Accepting Direction:

The ability to accept and follow directions from those higher in the chain of command.

* Communicating Effectively:

The ability to relay information correctly and appropriately to connect people and ideas.

* Demonstrating Accountability:

The ability to accept ownership for your actions, behaviors, performance, and decisions.

* Managing Projects:

The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

* Acting Decisively:

The ability to make decisions quickly and effectively.

* Acting with Ethics and Integrity:

The ability to be consistent, honest, and a trustworthy steward of State resources.

* Demonstrating Self-Awareness:
The ability to manage your personality, behavior, skills, and emotions.

* Displaying Professionalism:

The ability to recognize how your actions impact the perceptions of both you and your organization.

* Managing Time:

The ability to control your time to increase effectiveness, efficiency, or productivity.

* Thinking Critically:
The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

MINIMUM QUALIFICATIONS:

Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here

Job Duties:

* Support daily office operations by managing phones, scheduling appointments, processing mail, and assisting clients and staff with professionalism and care.

* Serve as a key liaison, connecting the Regional Office with other agency departments, community providers, vendors, and contracted partners.

* Ensure financial accuracy by reconciling monthly invoices, tracking provider service usage, and initiating payments in automated systems.

* Coordinate client services by preparing referral packets, transferring case records, and scheduling psychological evaluations while tracking completion and payment.

* Maintain essential administrative records, including payroll input, time and attendance, leave usage, FMLA, and overtime for regional staff.

* Support purchasing and inventory, preparing requisitions, maintaining supply levels, and conducting equipment inventories.

Position-Specific Details:

Work Location:

This vacancy is located at the New Orleans Regional Office in New Orleans, Louisiana.

Appointment Type:
Full-time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

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