Operations Administrator II

The Operations Administrator II is a key member of Tulane's Government and Community Relations team, providing comprehensive operational and logistical support to the Vice President. This position manages day-to-day office functions, including scheduling, travel, purchasing, expense tracking, and records management. Serving as the primary point of coordination for the Vice President, the Operations Administrator II ensures that priorities are executed efficiently and that communication flows smoothly among internal and external stakeholders.

The individual in this role may represent the office at meetings, hearings, and events, preparing briefings, taking notes, and providing follow-up reports as needed. The position requires sound judgment, discretion, and strong project management skills to ensure the seamless execution of all administrative and operational activities. Occasional evening or weekend work may be required to support university events and engagement activities.
• Excellent interpersonal, organizational, and written communication skills.

* Strong project management and multitasking abilities, with exceptional attention to detail.

* Ability to manage multiple priorities and deadlines in a fast-paced, collaborative environment.

* Discretion, professionalism, and sound judgment in handling confidential and sensitive information.

* Proven ability to work independently, take initiative, and solve problems effectively.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and familiarity with database management.

* Bachelor's Degree from an accredited college or university is required.

* At least 3 years of experience in administrative management, operations, project coordination, or a related field required.

* Experience supporting senior leadership in higher education, government, or a comparable high-profile environment.

* Familiarity with university administrative processes, procurement, and financial systems.

* Experience planning and coordinating events, meetings, and travel logistics.

* Knowledge of project management tools or software (e.g., Airtable, Smartsheet, or equivalent).