Administrative Coordinator

Position: Administrative Coordinator 4
OUR MISSION

Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.

ABOUT THIS POSITION

This position will serve as the front desk administrator for the Southeast Louisiana Flood Protection Authority - East and provide executive support to the Regional Director and other departments as needed

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING

COMPETENCIES:

Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures:
The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Making Accurate Judgments:
The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Acting with Ethics and Integrity:
The ability to be consistent, honest, and a trustworthy steward of State resources.

Demonstrating Initiative:
The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism:
The ability to recognize how your actions impact the perceptions of both you and your organization.

Focusing on Customers:
The ability to serve the needs of those who support and/or rely on the services provided.

Thinking Critically:
The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Thinking Strategically:
The ability to generate insights and identify opportunities for future growth of the organization.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

* Greets SLFPA-E visitors and guests, directs them to the appropriate staff member while providing prompt and courteous service

* Use multi-line telephone to answer and route incoming calls to the appropriate staff member with courtesy, speed, and accuracy, taking messages when necessary
• Assists during Board and Committee Meetings by receiving calls and running messages to the Board Room

* Assist with building security measures by keeping a log of visitors, issuing visitor badges, checking identification, screening Covid-19 vaccination status, and conducting temperature checks for the duration of the pandemic

* Ensure the reception area is clean and presentable at all times with proper stationery materials for use of guests

* Perform other clerical duties that include filing, photocopying and faxing

* Provides administrative support to the Regional Director and Risk and Project Management Director

* Prioritize inquiries and requests for smooth daily operations

Position-Specific Details:

Appointment Type:
Probational

Career Progression:
This position does not participate in a Career Progression Group (CPG).

Work Schedule:

This is a full-time position (40-hour work week); it offers a flexible work schedule.

Compensation:
The salary offered will be determined based on qualifications and experience. Full-time employees are eligible for a compressive benefits package, including participation in the state's retirement plan, health insurance, agency-paid short-term disability coverage, paid holidays, and paid annual and sick leave.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
* For further information about this vacancy contact:

Shannon West

Southeast Louisiana Flood Protection Authority-East

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