Utilities Director; Closing

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UTILITIES DIRECTOR

FT/REGULAR

EXEMPT - LEVEL 15

SALARY: $39.19/HR

GENERAL DEFINITION: The primary responsibility of this position is to perform administrative, managerial and supervisory responsibilities in assuring efficient services of Pueblo of Zuni Water and Wastewater divisions.

SUPERVISION RECEIVED: Work is performed under the direct supervision of the Public Works Division Director.

SUPERVISION EXERCISED: Supervises the administrative staff, all Water Resource Labors/Operators, Meter Reader, and Inventory Technician.

DUTIES:

Directs and administers the operation, planning, and development for Utilities Department.

• Primarily responsible for short- and long-term planning of capital improvement projects. Incumbent is responsible for capital improvement projects and the overall compliance of operations and maintenance of Water Utility and Wastewater Treatment.
• Develops and revises standard operating procedures for structure and activities under the program.
• Coordinates the activities and operations of the water production, water distribution, reclaimed water distribution or wastewater collection division within the Water Utility Program.
• Understand the expectations of project requirements and ensure compliance with those requirements; attend progress meetings and critical issue meetings, prepare notes or reports as necessary and inform the Branch leadership of any major issues
• Manage progress on projects while operational activities are being conducted, working with Crew Leaders and contractors to ensure proper execution of project specifications.
• Responsible for all daily progress reports (Driller Reports, Wellpoint Reports, Pump Water Reports, etc.)
• Document and track project progress, changes, and issues; communicate and inform progress with Tribal Administrator and Public Works Director
• Participate in estimating projects and the development of proposals for specific customer requirements
• Attends industry functions to help promote the image and recognition of the Pueblo of Zuni utility program
• Ensure proper documentation and agreements are executed and on file prior to beginning work
• Ensure that scheduled operations are performed on a timely basis.
• Ensures compliance with State and Federal regulations including OSHA and EPA, standards and operating criteria.
• Responsible for purchasing necessary supplies and capital outlay items within the approved budget.
• Keeps the Tribal Administrator and Public Works Director fully informed on all operational functions and progress.
• Enforces rules, regulations, policies and procedures.
• Assists engineer in oversight of Water Utility contracts.
• Assists in updating Tribal utility codes and resolutions.

Responsible for fiscal management of the Utilities Department.

• Prepares budgets, budget revisions and scope of work for submittal on an annual basis and as needed for revision.
  • Reviews and approves all expenditures for the program to ensure accuracy of the cuff account and ensure funding is available to achieve program goals and objectives.
  • Coordinates activities of project through delegated subordinates and establishes budget control system for controlling expenditures.
  • Oversee the development, implementation, reconciliation, and monitoring of the programs cuff account on a monthly basis.
• Prepares and submits reports on the status, annual reports, activity reports and plans for current and future operations.
• Plans, implements, and amends the Plan of Operation as deemed necessary.
• Prepares grants for additional funding sources to develop new services.
  • Ensure grant information is being collected within the program to submit for funder reporting.
  • Responsible for preparing and submitting funding applications to various agencies for continued operations of the program.
  • Prepares and submits written progress reports to HIS, other agencies, and/or Tribal Administrator.
  • Responsible for gathering and analyzing program statistical data and evaluating areas for improvement.
  • Ensures compliance with all grant funding requirements.
• Responsible for policies & procedures regarding consumer accounts, including collections, disconnections, adjustments, etc.
• Oversee the collection processes on customer accounts, including disconnecting services as necessary.

Coordinates, develops, implements, monitors, evaluates and revises training program for staff.

• Monitors and conducts performance evaluations of all supervised staff according to personnel policies, mid-year and end of the year.
• Monitors training and certifications for staff to ensure all individual development plans are in place in accordance with related position descriptions.
• Develops and revises standard operating procedures for structure and activities under the program.
• Conducts and monitor overall quality of services and performance of staff.

Serves as the department liaison between departments and the community.

• Retrieves and analyzes information relevant to programs within the department that may inquire…